Minutes of the meeting held 06 March 2024 at 19:00 at The Oliver Roper Parish Meeting Room
24.020 Councillor Bindley chaired the meeting and welcomed everyone and opened the floor to the public.
24.021 Public time – A resident had a query regarding potholes and County Councillor Briggs agreed to look into the query and get back to the resident.
County Councillor Allan Briggs had no updates.
District Councillor Peter Overton updated the meeting about NKDC’s current position regarding the Fosse Green Energy Solar Farm and advised that the authority has sent a letter to Claire Coutinho, the Secretary of State for Energy Security and Net Zero focusing on planning issues related to the application. Peter is hoping the letter will be available for public viewing shortly.
24.023 Parish Council – Members, present, apologies for absence, declarations of interest, declarations of gifts/hospitality, training.
1. Membership: Cllrs Mark Bindley (Chair), Jason Bramford (Vice-Chair), Zoe Ives, Nick Lyons, Bob Sheldon MBE, Neville Williams,
2. Present: 1.Councillors (Cllrs) Mark Bindley (Chair), Jason Bramford (Vice-Chair), Zoe Ives, Nick Lyons, Bob Sheldon MBE, Cllr Overton, Cllr Briggs, Kerrie Vickers (parish clerk), 2 members of the public.
3. Apologies: Cllr Owen
4. Declaration of interest: none
5. Declaration of gifts and hospitality over £25: None
24.024 - The minutes of the Parish Council meeting held 17th January 2024 were unanimously agreed as a true record by the members and signed by the Chair.
24.025 - To consider whether the Council will move any items on the agenda to the closed session in accordance with the Public Bodies (Admission to Meetings) Act 1960 as per Standing Order 7h. No items were proposed, and it was resolved to discuss all items in the open session.
24.026 Financial matters – The payments and income as below were authorised and noted.
Expenditure
19/01/2024 Lincolnshire Pension Fund Pension 286.11
19/01/2024 HMRC PAYE 92.48
19/01/2024 Ms K Vickers salary 854.19
19/01/2024 Mr J Burden salary 165
19/01/2024 M Scott salary 100.03
01/02/2024 TOTH Church Grant payment 700
01/02/2024 Mr J Burden Cleaning items. 13.52
02/02/2024 TODDS Village Hall Project - deposit 40324.46
06/02/2024 EDF Energy Electricity 369.37
07/02/2024 BT Broadband 39.54
09/02/2024 Lloyds Bank Microsoft, Upshalls payment for fuel, mobile top up, fee 211.89
14/02/2024 Mike Daubney Structural drawings 1200
14/02/2024 National Grid Meter 2533.7
19/02/2024 Lincolnshire Pension Fund Pension 253.16
19/02/2024 HMRC PAYE 57.15
19/02/2024 Ms K Vickers salary 773.29
19/02/2024 M Scott salary 100.03
19/02/2024 Mr J Burden salary 165.2
19/02/2024 LALC Annual subscription 242.58
19/02/2024 LALC Internal Audit 180
21/02/2024 Rafal J Gasienica Bowls Pavilion 1120
28/02/2024 Steve Gilman Design Ltd Structural drawings 900
Total expenditure 50681.7
Income
16/01/2024 Maggie Supernova Hall Hire -10
23/01/2024 Umbrella's Hall Hire -28
01/02/2024 Upshalls Payment from Upshalls re donation -200
01/02/2024 B Bond Hall hire -48
02/02/2024 TOTH current account Transfer from savings account for VH deposit -40000
02/02/2024 Mrs A R Peacock Hall hire -52
04/02/2024 TOTH account Transfer - remainder of deposit -324.46
05/02/2024 Lincoln Featherbenders & Flyfishers Hall Hire -20
14/02/2024 Murray JY Hall hire -16
19/02/2024 Scouts Hall hire -160
19/02/2024 Internal transfer Internal transfer -3733.7
21/02/2024 Lizzie Ward hall hire -91
23/02/2024 Ofgem Feed in tariff -202.28
Total income 44885.4
24.027 - The financial report for this financial year to date was noted.
24.028 - Parish Clerk report.
24.029 – Additional Parish Councillor for Unity Trust Bank list of authorised signatories.
It was unanimously agreed to go ahead with an application. Councillor Ives volunteered which was seconded and agreed by all. Action Parish Clerk
24.030 – Allotment Risk Assessments.
To be deferred to the next meeting. Action Parish Clerk
24.031 – Amendments to the allotment terms and conditions.
Cllr Lyons advised that a request for allotment holders to form a working group had received no response and therefore the amendments had been devised by himself and the clerk using Cllr Lyons recent training experience and the Allotment Society guidance. It was unanimously agreed to adopt the amendments which will be circulated to the allotment holders at their renewal in April. Action Parish Clerk
24.032 – Name of The Oliver Roper Parish Meeting Room.
Following previous discussions regarding the name of the hall and wanting to make it sound more community based as opposed to a Parish Meeting Room, Cllr Bindley asked the Councillors for options to coincide with the renovations. It was agreed to change the name to The Oliver Roper Village Hall. Action Parish Clerk
24.033 -. The following planning applications were noted;
LCC Reference: PL/0020/24 Development: To Vary Condition 2 Of Planning Permission 19/0170/CCC - To allow a further period of Five Years to retain the mobile classroom. location: St Michael's Church of England Primary School, School Lane, Thorpe on The Hill
Application 24/0246/FUL Hazelwood Ski World Moor Lane Thorpe On The Hill Lincoln: Relocation of existing vehicular access to Moor lane, Thorpe on the Hill
24.034 – To receive and consider correspondence received that has not been circulated to the wider Parish or is not on the agenda.
A resident has emailed the Parish Council with the proposal of starting a library in the hall. It was agreed to look at this once the extension/renovation is completed. Action Parish Clerk
24.035 - Verbal updates from portfolio holders. None
24.036 – Future meeting dates
Parish Council Meetings
17 April 2024, 29 May 2024, 10 July 2024, 4 September 2024, 16 October 2024, 4 December 2024
Lake Committee Meeting
20 March 2024
24.037– Meeting concluded at 19:38.
Please be advised that these are notes of the meeting taken by the Parish Clerk and cannot in any way be regarded as official minutes of Council proceedings until approved and signed at the next meeting.
