January 2026
Thorpe on the Hill Parish Council
Meeting Agenda
Dear Parish Councillor’s,
You are hereby summoned to a meeting of Thorpe on the Hill Parish Council to be held on Wednesday 14th January 2026 at The Oliver Roper Village Hall at 7pm where the undermentioned business will be transacted.
There will be a 20-minute public forum at the start of the meeting followed by updates from our County and District Councilor’s. Your presence is required during this time.
Signed: K. Vickers, Parish Clerk. 07.01.2026
1. Chair’s welcoming remarks and note to the public to remind them of the Standing Orders regarding public participation in meetings - Notably there can be no participation in meetings once public time has ended. Members of the public raising issues or questions should be aware that only items on the meeting agenda can be debated or decided at the meeting, unless the Parish Clerk has delegated powers to deal with it as urgent, e.g. highway repairs. The Chair may decide to answer a question asked by a member of the public or call on a fellow councillor to do so, or, direct that a written response be given.
2. Public time (20 mins) - members of the public may ask questions or make short statements to the Council.
3. To receive updates from District and County Councillors.
4. Formal Session
5. Apologies for absence and declarations of interest in accordance with the requirements of the Localism Act 2011 to include any declaration of gifts and hospitality over £25.
6. To consider if the minutes of the Parish Council meeting held 3rd December 2025 are a true reflection of events.
7. To consider whether the Parish Council will move any items on the agenda to the closed session in
accordance with the Public Bodies (Admission to Meetings) Act 1960 as per Standing Order 7h.
Should this resolution be passed the public and press will be required to leave the meeting at this stage.
8. Finance
i. Discuss and authorise payments & note income received. Appendix A.
ii. To consider the financial report for this financial year to date. Appendix B.
iii. To agree the precept for 2026/27. Draft proposal circulated
9. Discuss, review and received an update on the Parish Clerk report on ongoing/outstanding actions. Appendix C
10. Planning – n/a
11. Grant Funding for Bowls Club Irrigation System. To decide if the Parish Council should seek grant funding for the
irrigation system project for the bowls club.
12. Block paving repair. To discuss the quotes received for the repair to the block paving leading up to the bowls pavilion. Quotes previously circulated.
13. To receive and consider correspondence received that has not been circulated to the wider Parish or is not on the agenda.
14.To receive verbal updates from portfolio holders.
Portfolio holders
• Allotments – Cllr Lyons
• Finance – Cllr Bramford
• Lake Management Committee – Cllr’s Bramford, Lyons, Sheldon MBE
• Oliver Roper playpark & tennis courts– Cllr Owen
• Planning – Cllrs Koenen, Lyons and Williams
• Staffing Committee – Cllr’s Ives, Lyons and Sheldon MBE
• Whisby Quarry Liaison meeting – Cllrs Lyons
• Whisby Nature Park Steering Board – Cllr Sheldon MBE
• Wildlife – Cllr Lyons
• Village Hall – Cllrs Lyons, Ives and Owen
15. Future meeting dates
Parish Council Meetings
25 February 2026, 8 April 2026, 20 May 2026, 1 July 2026, 2 September 2026, 14 October 2026, 25 November 2026
Lake Committee Meeting
1 April 2026
Appendix A
Items of expenditure to authorise and income to note.
Expenditure
Date Payee Description Amount
30.11.2025 Unity Trust Service charge -6
01.12.2025 Anglian Water Water rates -215.89
01.12.2025 Lindum Fire Ltd Panel fault -102
01.12.2025 LCC Pension Fund Pension -315.84
01.12.2025 HMRC Tax/National Insurance -137.38
01.12.2025 LALC Interim Audit -306
01.12.2025 Ms K Vickers Cleaning supplies/Union flags -40.34
08.12.2025 BT Group Broadband -49.14
10.12.2025 Lloyds Corporate Credit Card Christmas tree, Microsoft subscription, monthly fee, pictures for hall, -276.57
10.12.2025 Office Boffins Table trolley -361.14
10.12.2025 Oliver North Grass cutting at Lake -240
17.12.2025 EDF Electricity -251.42
17.12.2025 Chris Murray Gardening services -45
18.12.2025 Henry Window Clean VH Windows -15
19.12.2025 HMRC Tax/National Insurance -137.58
19.12.2025 Ms K Vickers salary -880.58
19.12.2025 I Elms salary -65.43
19.12.2025 LCC Pension Fund Pension -315.84
19.12.2025 J Burden salary -181.4
23.12.2025 British Gas Feed in tariff 209.87
31.12.2025 Unity Trust Service charge -6
02.01.2026 BT Group Broadband -49.14
Total expenditure -3787.82
Date Payer Description Amount
26.11.2025 Roe - 1035 Hall hire 67.5
28.11.2025 Scouts - 1027 Hall hire 160
02.12.2025 B Bond - 1036 Hall hire 48
02.12.2025 Mrs A R Peacock - 1039 Hall hire 60
08.12.2025 Lincoln Featherbenders - 1037 Hall hire 30
19.12.2025 Mrs A R Peacock - 1047 Hall hire 60
22.12.2025 Lincoln Featherbenders - 1043 Hall hire 30
23.12.2025 British Gas Feed in tariff 209.87
02.01.2026 B Bond - 1042 Hall hire 36
Total income 701.37
Appendix B
Income Budget Actual
Precept 24350 24350
VAT Refund 1500 1713.53
Allotments 200 360
Lake 1000 1251
Village hall bookings 5000 4935.47
Grants 1500 1197.23
Interest from Skipton BC 2000 2267.4
Interest from Unity Trust 1000 785.58
Expenditure
Salaries 22000 -14302
Insurance 2100 -1740.25
Audit 650 -1098
Expenses, training 150 0
Subscriptions 400 -381.07
Eric East Lake - repairs/maintenance 1000 -761.44
Repairs & maintenance of other assets 2000 -980
OR recreational site - repairs/maintenance 6000 -8126.37
Stationery/office running costs 250 -108.93
Grants 2000 -1050
Total Expenditure 36550 -28548.06
Balance Sheet
1.Balance Carried Forward 1,868.95
2.Precept 24,350.00
3. Other receipts 9,457.23
4. Staff costs (14,302.00)
6. Other Payments (14,246.06)
7. Carry Forward 7,128.12
Unity Bank Current Account 7,128.12
Unity Trust Instant Access 23000.27
Skipton BS 80284.22
Total 110,412.61
Appendix C
July 2025 Bench on Clay Lane Councillor Sheldon has identified the landowner and will put a request forward to them.
July 2025 Bowls Club water tank Quote has been received.
July 2025 Traffic calming 2 meetings have taken place. One with the Head of Highways and the other with the contractor employed for the new relief road project with possible traffic calming measures identified. Further updates are expected in the New Year.
A meeting has been arranged with a resident over a recent traffic incident
All other actions from Parish Council Meetings are either completed or itemised above