Conditions of Hire
CONDITIONS OF HIRE
Hiring of the hall between the hours of 11.30pm and 8.00am is not permitted because the hall is
situated in a residential area.
Use of the premises is restricted to the use, times and date specified on the booking form. The hire
period must include time taken for setting up and clearing down. For local groups only, 15 minutes
before and after the hire period will be free of charge.
Payment, either in advance or on the day of hire can be made in two ways. The Booking
Agent/Caretaker can be paid by debit card, or payment can be made directly to the Parish Council by
BACS bank transfer (sort code 60-83-01, account no. 20354286).
Regular groups can pay per month via the same means following prior agreement with the Parish
Clerk.
New village groups wanting to use the hall have the full support of the Parish Council and can
request, via the Parish Clerk, that the hire charges be waived during the first 6 weeks to enable the
group to become established. All new groups will be offered a discount of their first 6 sessions for
the price of 5.
Supervision of the premises, the fabric and contents, their care, safety from damage if the
responsibility of the hirer, including proper supervision of car parking arrangements so as to avoid
obstruction of the highway, environs and disturbance to neighbours.
All plug-in electrical appliances should be PAT tested and are used at the hirers' own risk; the Parish
Council cannot accept any liability for the electrical safety of items it does not own.
Children must always be supervised whilst on the premises, especially in the kitchen, due to the
presence of the water boiler and sharp knives.
The wearing of footwear likely to cause damage to floors is not permitted.
Smoking is not permitted in any part of the building at any time.
Representatives of the Parish Council shall have right of entry at any time during the hire.
The Parish Council reserve the right to cancel or refuse any letting.
Breakages, losses or damage to any property whatsoever will be paid for by the hirer. Hirers may
wish to provide their own insurance against their liability towards the public and their own
employees in this respect.
The Parish Council shall not be responsible for any loss or damage to any property whatsoever or
death or injury to any person whatsoever.
The Hirer shall not sub-let or use the premises for any unlawful purpose or in any unlawful way.
As agreed at Parish Council meeting of 08 March 2023
The premises does not have a Premises Licence under the Licencing Act 2003. If you are providing
any of the following you may need to apply for a temporary licence with the consent of Thorpe on
the Hill Parish Council
1. Retail sale of alcohol
2. Performance of a play between the hours or 11pm – 8am
3. Exhibition of a film
4. Indoor sporting events if the audience is over 1000 people between the hours of 8am-11pm
5. Boxing or wrestling entertainment
6. Performances of live music between the hours of 11pm – 8am
7. Playing of recorded music
8. Performances of Dance
9. Supplying hot food or hot drink between 11pm and 5am
Cancellation charges will apply if the booking is cancelled and a replacement booking is not found.
The charges will be: 14 days prior 100%.
Condition at the end of the hiring.
The Hirer shall be responsible for leaving the premises and surrounds in a clean and tidy condition,
properly locked and secured unless directed otherwise and any contents temporarily removed from
their usual positions properly replaced, otherwise the Parish Council shall be at liberty to make an
additional charge. The following cleaning schedule must be observed:
Ensure floors in main hall are swept and dry (we are not expecting them to be spotless, but no
mud/water/debris etc.
Ensure all tables used are clean and have been wiped down (no pen marks etc.)
If any posters have been displayed on the walls, all traces of blue tack or tape must be completely
removed without damage. If the wall is damaged, a charge may have to be made for any necessary
repair or redecoration.
Ensure no pen/paint marks on radiators, wipe if necessary
Ensure kitchen floor is swept and clean (again, not spotless, but no food/water etc.)
Ensure kitchen worktops are clean and wiped down
Ensure toilet floors are clean (no muddy footprints), mop if necessary.
Ensure toilets are flushed/clean, and toilet sinks cleaned (no mud/paint left on sinks/taps)
Special preparations, such as those required for the purpose of dancing, must not be applied to the
floors without specific approval.
Complaints or comments should be referred to the Parish Clerk in the first instance. Any appeals
regarding charges or other matters can be made to the Parish Council who will make a final decision.
Risk assessments for the use of the hall are on the Parish Council website and must be adhered to at all times.
A copy of the risk assessment can be obtained from the Parish Clerk on request