Annual Parish Council Meeting May 2024
Thorpe on the Hill Parish Council
Annual Parish Council Meeting
29 May 2024 at 7pm
The Oliver Roper Village Hall
Dear Councillors
You are hereby summoned to a meeting of Thorpe on the Hill Parish Council details above.
Following the election of the Chairman & Vice Chairman there will be a public forum for 20 minutes where members of the public may ask questions or make short statements to the Council. There can be no participation in meetings once public time has ended. Members of the public raising issues or questions should be aware that only items on the meeting agenda can be debated or decided at the meeting, unless the Parish Clerk has delegated powers to deal with it as urgent, e.g. highway repairs. The Chair may decide to answer a question asked by a member of the public or call on a fellow Councillor to do so, or, direct that a written response be given.
A further period of time will be set aside to receive reports from the County & District Councillors.
Signed: Kerrie Vickers, Parish Clerk. 22 May 2024
AGENDA
1. Welcome
2. To elect a Chairman and receive the Declaration of Acceptance of Office
3. To elect a Vice-Chairman
4. Public Forum – members of the public may ask questions or make short statements to the Council.
5. Consider updates from District and County Councillors
7.Formal Session
7.1 Receive Apologies for Absence
7.2 Receive any Declarations of Interest from Members
7.3 To agree and sign the minutes of the Parish Council meeting held on 17 April 2024.
8. Review of Policies
8.1 Parish Council Asset Register found here
8.3 Standing Orders found here
8.4 To consider the adoption of the new Financial Regulations – previously circulated
8.5 To review the membership of the Lake Management Committee
9. Review of arrangements
9.1 To consider and approve the schedule of regular payments due in relation to a continuing contract or
obligation. List previously circulated.
10. Finance
10.1 To receive and note the Annual Internal Audit Report 2023/24
10.2 To consider, approve and sign the Annual Governance Statement 2023/24 (Section 1).
10.3 To certify the accounts before presenting, considering, approving, and signing the Accounting Statement for 2023/24 (Section 2).
10.4 To consider the financial report for this financial year to date
10.5 Discuss and authorise payments & note income received.
10.6 To note the increase in employer pension contribution to 25.20% from April 2024.
10.7 To note the increase in the caretaker’s salary by 54p per hour backdated to April 2024.
10.8 To note the added expenditure to the running of the village hall site due to general waste collection charges.
10.9 To note the completion of the quarter 4 internal audit check. Previously circulated.
11. To discuss the Clerks report
12. 1 To consider the adoption of the new village hall booking terms and conditions. Previously circulated.
12.2 To consider amending the village hall users risk assessment. Previously circulated.
13. Planning - To note the following planning applications;
Planning Application Number: 24/0113/CCC LCCReference Number: PL/0090/23 - Location: Land at Whisby Landfill Site, Eagle Road, Whisby . Development: For the processing of Incinerator Bottom Ash (IBA) and subsequent landfilling of IBA into four cells (cells 1-4) within the boundary of the permitted installation. – Application granted.
Planning Application Reference: 24/0582/PNREN. Notification of Prior Approval Application - Installation of roof mounted 30.89kwp solar PV array comprising of 71 panels - Whisby Natural World Moor Lane Thorpe on The Hill.
14.Receive and consider correspondence received that has not been circulated to the wider Parish or is not on the agenda.
15 Receive verbal updates from portfolio holders
Portfolio holders
• Lake Management Committee – Cllr’s, Bindley, Bramford, Lyons, Sheldon
• Staffing Committee – Cllr’s Ives, Lyons and Sheldon MBE
• Whisby Quarry Liaison meeting – Cllrs Lyons
• Whisby Nature Park Steering Board – Cllr Sheldon MBE
• Allotments – Cllr Lyons
• Planning – Cllrs Bindley, Lyons and Williams
• Finance – Cllr Bramford
• Tennis court – Cllr Bramford
• Oliver Roper playpark – Cllr Owen
• Wildlife – Cllr Lyons
• Oliver Roper Parish Meeting Room – Cllrs Bindley, Lyons and Owen
16. Future meeting dates
Parish Council Meetings
10 July 2024, 4 September 2024, 16 October 2024, 4 December 2024
Lake Committee Meeting
24th July 2024