December 2024
Thorpe on the Hill Parish Council
Meeting Agenda
Dear Parish Councillor’s,
You are hereby summoned to a meeting of Thorpe on the Hill Parish Council to be held on Wednesday 04th December 2024 at The Oliver Roper Village Hall at 7pm where the undermentioned business will be transacted.
There will be a 20-minute public forum at the start of the meeting followed by updates from our County and District Councilor’s. Your presence is required during this time.
Signed: K. Vickers, Parish Clerk.
1. Chair’s welcoming remarks and note to the public to remind them of the Standing Orders regarding public participation in meetings - Notably there can be no participation in meetings once public time has ended. Members of the public raising issues or questions should be aware that only items on the meeting agenda can be debated or decided at the meeting, unless the Parish Clerk has delegated powers to deal with it as urgent, e.g. highway repairs. The Chair may decide to answer a question asked by a member of the public or call on a fellow councillor to do so, or, direct that a written response be given.
2. Public time (20 mins) - members of the public may ask questions or make short statements to the Council.
3. To receive updates from District and County Councillors.
4. Formal Session
5. Apologies for absence and declarations of interest in accordance with the requirements of the Localism Act 2011 to include any declaration of gifts and hospitality over £25.
6. To consider and sign the meeting minutes of the Parish Council meeting held 16 October 2024 available to view here as a true reflection of the meetings.
7. To consider whether the Parish Council will move any items on the agenda to the closed session in
accordance with the Public Bodies (Admission to Meetings) Act 1960 as per Standing Order 7h.
Should this resolution be passed the public and press will be required to leave the meeting at this stage.
8. Finance Report.
i. Discuss and authorise payments & note income received.
ii.To consider the financial report for this financial year to date.
iii. To note the annual increase in the clerk’s salary in line with the Local Government Association which will be
backdated to April 2024.
iv. To consider engaging the services of LALC for the internal audit for 2024/25.
9. Discuss and review the Parish Clerk report on ongoing/outstanding actions.
10 . Planning.
i. To note the following planning applications.
Planning Permission 14/0385/CCC- To enable a proposed revision of the approved restoration scheme and a change to the silt management arrangements approved at Whisby Quarry. Location: Whisby Quarry (Adjacent to Swinderby Road and Beehive Lane), Whisby. No comments.
Application Reference: 24/1304/HOUS. Proposal: Removal of concrete garage and replace with brick built double garage. No comments.
ii. To note the following planning application decisions.
Application 24/0831/FUL Railway Inn Station Road Thorpe on The Hill Lincoln - Addition of 5 caravan or tent spaces to existing campground. Approved
Application 24/1129/HOUS The Spinney 3 Moor Lane Thorpe on The Hill Lincoln. Erection of garage extension. Approved.
11. Fosse Green Solar Farm Consultation. To consider whether the Parish Council should submit a response to the public consultation.
12. Lake Management Committee (LMC)
i. Terms of Reference – to consider amending the terms of reference in relation to the amount of Parish
Councillors required on the committee and the number of times per year that the committee will meet.
ii. To discuss the ongoing reporting of the actions/decisions/expenditure of the LMC.
iii. To approve the minutes of the meeting held 24 July 2024 and 30 October 2024.
13. Grounds Maintenance – to consider extending the litter pickers hours of work by 1 hour per week to include light rounds maintenance duties at the village hall site.
14. Grants – to consider the applications for grant aid in 2026/27 – circulated to Parish Councillors in advance.
i. View from the Hill Parish Magazine - £1050 – printing costs
ii. Church of St Michael and All Angels - £800 for grass cutting and tree maintenance
15. To consider the purchase of an industrial floor cleaning machine for the village hall. Quotes circulated.
16. To receive and consider correspondence received that has not been circulated to the wider Parish or is not on the agenda.
17.To receive verbal updates from portfolio holders.
Portfolio holders
• Allotments – Cllr Lyons
• Finance – Cllr Bramford
• Lake Management Committee – Cllr’s Bramford, Lyons, Sheldon
• Oliver Roper playpark – Cllr Owen
• Planning – Cllrs Lyons, Williams and Owen
• Staffing Committee – Cllr’s Ives, Lyons and Sheldon MBE
• Tennis court – Cllr Bramford
• Whisby Quarry Liaison meeting – Cllrs Lyons
• Whisby Nature Park Steering Board – Cllr Sheldon MBE
• Wildlife – Cllr Lyons
• Village Hall – Cllrs Lyons, Ives and Owen
Future meeting dates
• Parish Council Meetings
15 January 2025, 5 March 2025, 16 April 2025, 28 May 2025, 9 July 2025, 3 September 2025, 15 October 2025, 3 December 2025.
• Lake Committee Meeting
02 April 2025