2nd September 2026
Please be advised that these are notes of the meeting taken by the Parish Clerk and cannot in any way be regarded as official minutes of Council proceedings until approved and signed at the next meeting
Thorpe on the Hill Parish Council.
Minutes of the meeting held 2nd September 2026 at 19:00 at The Oliver Roper Village Hall
26.09.01 Councillor Lyons welcomed everyone to the meeting and opened the floor to the public.
26.09.02 Public Time.
A resident requested for a new speed camera post to be installed on Lincoln Lane so the one on Fosse Lane can be used in this location as they believed this was a more appropriate site for a camera. Councillor Lyons advised that any new installations needed to first receive the approval of the Road Safety Partnership and previous attempts to add additional speed calming measures had met a negative response because the road traffic surveys that have taken place have not given the results to warrant additional measures. However, this does not mean that it isn’t worth pursuing and the parish clerk will make enquiries. Action Parish Clerk.
A resident asked if there was any news on the Fosse Green solar application. Councillor Lyons
advised that the Planning Inspector will submit his formal report to The Secretary of State (SoS) in
early October and the SoS will make a decision thereafter.
The Navenby Substation application is now with North Kesteven District Council well over 800 objections received. It is anticipated that the application will not go to the planning committee until the new year.
A representative from the Scouts group asked if they could be treated differently to other hall users and granted access to the code for the intruder alarm for the hall. Councillor Lyons advised that the terms and conditions of hire were to be reviewed and their request would be considered at this point.
26.07.03 District and Lincolnshire County Council Updates
Apologies were received from District Councillors Elliot and Overton.
Apologies were received from County Councillor Woodruff and an update received regarding grant funding opportunities.
26.09.04 Formal session commenced at 19:35
26.09.05 Parish Council. Members, present, apologies for absence, declarations of interest, declarations of gifts/hospitality, training.
1. Members: Councillors (Cllrs) Jason Bramford, Zoe Ives, Carl Koenen (Vice Chair), Nick Lyons (Chair), Neville Williams.
2. Present: Jason Bramford, Zoe Ives, Brian Kirk, Carl Koenen, Nick Lyons, Neville Williams.
3. Apologies: Apologies were received and accepted from Councillor Sheldon.
4. Declaration of interest: None.
5. Declaration of gifts and hospitality over £25: None
26.09.06
The minutes of the Parish Council meeting held 1st July 2026 were unanimously agreed as a true record by the members and signed by the Chair.
26.09.07 - Financial matters
7.1. The list of payments and income were authorised and noted. Appendix A
7.2. The financial report for the financial year to date was noted. Appendix B
26.09.08. Planning Applications. The following decisions were noted.
i. Application 26/0719/LBC Manor Farm 16 Main Street Thorpe on the Hill Lincoln. Proposal: Internal and external alterations including the provision of a lift and erection of green house. Decision. Approved.
ii. Application 26/0644/FUL Section of Car Park within Thorpe on the Hill Service Station Middle Lane Thorpe on the Hill Lincoln. Proposal: Provision of an additional electric vehicle charging bay with associated works and removal of an existing lamp column. Decision. Approved.
26.09.09. North Hykeham Armed Forces Covenant. To consider the invitation from North Hykeham Town Council to sign up to their Armed Forces Covenant Pledge. Councillor Koenen agreed to attend the upcoming meeting to see what this involves. Action Councillor Koenen.
26.09.10. Village Hall.
10.1a. Village group rate to remain at the existing fee of £8 per hour. Agreed.
10.1.b. Residents rate to increase by £2 to £12 per hour. Agreed.
10.1.c. non-residents and corporate rates to increase by £3 to £18.00 per hour. Agreed.
10.1.d. The one existing long term non-resident group to remain at £15 per hour. Agreed.
10.2. Undertake a review of the booking form, terms and conditions and process involved. It was agreed that Councillor Bramford would look into this and bring a scope for changes to the next meeting. Action Councillor Bramford.
10.3. Review the Clerk and Caretaker roles in relation to the administration of the village hall. This will be covered as part of section 10.2.
26.09.11. Discuss and review the Parish Clerk report on ongoing/outstanding actions. Appendix C
26.09.12 To receive and consider correspondence received that has not been circulated to the wider Parish or is not on the agenda.
26.09.13 To receive verbal updates from portfolio holders
Councillor Lyons advised that the allotment inspections have been done with all in order.
26.09.14 Future meeting dates
Parish Council Meetings
14 October 2026, 25 November 2026.
6 January 2027, 17 February 2027, 31st March 2027, 19 May 2027, 7 July 2027,1 September 2027, 13 October 2027, 24 November 2027
Lake Committee Meeting.
21st October 2026
26.09.15 Councillor Lyons thanked everyone for their attendance and contributions and the meeting was closed at 20.15 for a confidential matter to be discussed.
26.09.16 Closed session. Following an issue with a booking in the summer, it was agreed that the matter would be addressed with the review of the conditions of hire. Action All.
26.09.17 The meeting concluded at 20.30
Appendix A
Date Payee/payer Detail Amount
30.06.2026 Unity Trust Bank Service charge -7
08.07.2026 BT Group Broadband -53.94
10.07.2026 Lloyds Corporate Credit Card Supplies for village gates/wheels+ monthly fee -267.52
13.07.2026 Secure One Annual maintenance fee -216.24
13.07.2026 Mr J Blackhouse PAT testing -86.5
13.07.2026 LCC Pension Fund Pension -70.37
13.07.2026 NKDC Village hall dustbins 2026-27 -192.4
17.07.2026 EDF Energy Electricity -67.5
20.07.2026 Keith Jackson Salary -87.31
20.07.2026 LCC Pension Fund Pension -292.38
20.07.2026 Henry Window Cleaner Village Hall windows -15
20.07.2026 HMRC Income tax and national insurance -171.48
20.07.2026 Carl Koenen Train tickets ref Fosse Green Solar -120.9
20.07.2026 Ms K Vickers Salary -1022.37
21.07.2026 British Gas Feed in tariff 257.62
31.07.2026 Unity Trust Bank Service charge -7
05.08.2026 Mr M Murray Gardening services -105
07.08.2026 BT Group Broadband -53.94
10.08.2026 Lloyds Corporate Credit Card Monthly fee -3
18.08.2026 EDF Energy Electricity -60.49
19.08.2026 Henry Window Cleaner Village Hall windows -15
20.08.2026 Ms K Vickers Salary -933.45
20.08.2026 Keith Jackson Salary -87.51
20.08.2026 LCC Pension Fund Pension -259.38
20.08.2026 HMRC Income tax and national insurance -152.44
20.08.2026 Dave King Salary -126.77
Total expenditure -4217.27
Income
22.06.2026 Benjamin KW - tennis Tennis court key access 10
30.06.2026 Lincoln Featherbenders - 1093 Hall hire 30
06.07.2026 Ibanez - Hall hire 30
06.07.2026 Peace and Purpose - 1089 Hall hire 32
09.07.2026 Scouts - 1090 Hall hire 38
10.07.2026 Cluett - 1095 Hall hire 45
10.07.2026 Mrs A R Peacock - 1092 Hall hire 60
15.07.2026 B. Bond - 1091 Hall hire 32
21.07.2026 British Gas Feed in tariff 257.62
21.07.2026 A Different Angle - 1096 Hall hire 120
30.07.2026 Scouts - 1098 Hall hire 26
30.07.2026 B.Bond -1097 Hall hire 16
31.07.2026 Mrs A R Peacock - 1099 Hall hire 60
07.08.2026 HMRC VAT return 1024.61
17.08.2026 Peace and Purpose - 1097 Hall hire 24
Total income 1805.23
Appendix B
Income Budget Actual
Precept 26,220.00 26,220.00
VAT Refund 1,500.00 0.00
Village hall 5,000.00 2,049.10
Lake 1,150.00 1,000.00
Allotments 200.00 260.00
Other income 1,500.00 1,024.61
Grants received 1,500.00 0.00
Expenditure
Salaries 20,000.00 (7,002.77)
Insurance 2,100.00 (2,049.95)
Audit 1,000.00 0.00
Expenses, training 150.00 (120.90)
Subscriptions 400.00 (389.24)
Eric East Lake - repairs/maintenance 1,000.00 (274.00)
Repairs & maintenance of other assets 1,000.00 (395.16)
ORPMR recreational site - repairs/maintenance 8,000.00 (5,823.37)
Stationery/office running costs 250.00 (253.96)
Grants 3,670.00 (2,870.76)
Total Expenditure 37,570.00 (19,180.11)
Reserves
Campaigning/planning issues 4,000.00
Election 4,000.00
Purchase of additional/replacement play equipment 30,000.00
Provision of additional recreational equipment 30,000.00
General reserves 31,420.00
Total reserves 99,420.00
Balance Sheet
1.Balance Carried Forward 1,029.51
2.Precept 26,220.00
3. Other receipts 4,333.71
4. Staff costs (7,002.77)
6. Other Payments (12,177.34)
7. Carry Forward 12,403.11
Unity Bank Current Account 12,403.11
Unity Trust Instant Access 18194.95
Skipton BS 80284.22
Total 110,882.28
Appendix C. Clerks Report
Date raised Item Position at last meeting Person/s responsible
July 2025 Bowls Club water tank All parts for the installation have now been received by the bowls club who will install the tank. Item to be removed from clerk’s report. Item closed 02.09.2026.
July 2025 Traffic calming The work on the new relief road commenced in May2026 but the works will not affect Thorpe on the Hill until work commences on Pennels roundabout which is not due to start until early 2027.
The parish clerk has signed up for updates on the progress on the project and will circulate any news relevant to Thorpe on the Hill. All
May 2026 Asset Register Review. At the Annual Parish Council Meeting it was agreed the asset register should be reviewed. All
July 2026 Review of caretaker salary To be deferred to the New Year. All