14th May 2026 Annual Parish Council Meeting
Thorpe on the Hill Parish Council Minutes of the Annual Parish Council Meeting held 14 May 2026 at 19:00 at The Oliver Roper Village Hall
Councillor Lyons welcomed everyone to the meeting.
Present: Councillors Bramford, Ives, Lyons, Koenen and Sheldon (MBE). Councillor Lyons acknowledged the resignation of Charlotte Owen and thanked her for her time on the Parish Council. The vacancy has been advertised as is required by legislation.
26.05.01 Elect a Chairman and receive the Declaration of Acceptance of Office for the year 2026/27.
Nominations were called for. Councillor Koenen proposed Councillor Lyons which was seconded by Councillor Sheldon and agreed by all, and the declaration of office signed. The Parish Councillors thanked Councillor Lyons for his continued commitment in the role.
26.05.02 Elect a Vice Chairman for the year 2026/27.
Nominations were called for. Councillor Lyons proposed Councillor Koenen which was seconded by Councillor Ives and agreed by all. The Parish Councillors thanked Councillor Bramford for his commitment to the role of Vice Chairman for the past 2 years.
26.05.03 Public Forum
No comments from the public.
26.05.04. County and District Council Updates.
District Councillor Mitch Elliott sent his apologies ahead of the meeting and advised that he would be in the village on 21st May 2026 with the property team and would be inspecting Sempers Close.
District Councillor Peter Overton gave a rundown of some of the major issues he has been involved with from the previous year which included the Local Government Reorganisation; the Solar Industrial Complexes in North Kesteven, Navenby National Grid substation, the new Mayoral Authority, Supporting British Business and much more.
The full report can be received by contacting the Parish Clerk at clerk@thorpeonthehillparishcouncil.gov.uk.
The Parish Council thanked Peter for his input and support and for attending the meetings.
County Councillor Alan Woodruff gave a rundown on County Council news and events for the past year and advised that the Council has recently won the award for best authority at the Recycling and Waste Management Awards.
The Council has just announced that it is launching a new wood recycling project following the success of the paint recycling project. News of the project can be found on the County Council website.
Councillor Woodruff also advised that one year on from the opening of the King Charles III England Coast Path, the Council are looking for feedback from users and visitors and details can be found on the County Council website.
Councillor Woodruff advised that following fears that the Annual Lincolnshire County Show would be cancelled or scaled back significantly, the County Council agreed to be a corporate sponsor of the Lincolnshire Show for 2026.
£4.4m has been approved for Lincolnshire Fire and Rescue to invest in modernising procedures, equipment and fleet. 9 brand new fire engines, which will come into service over the next two years, with a longer-term investment ambition to secure 9 further vehicles by 2030.
The relief road project has officially begun with a ground-breaking ceremony in March 2026.
A Crisis and Resilience Fund has been set up to provide emergency support to eligible residents and full details and how to apply can be found on the County Council website.
Councillor Woodruff very kindly selected Thorpe on the Hill as his nomination for the Volunteer Scheme and the village gates and wheels are due to be painted in June 2026.
Following a meeting with the Parish Council, Highways and the Road Safety Partnership, Councillor Woodruff advised that an assessment on the traffic situation has been started. This is a long process, and updates will be given when available.
The Parish Council thanked Councillor Woodruff for his input and support and for attending the meetings.
26.05.05 Formal Session Commenced at 19:30
26.05.06 Apologies for Absence. None.
26.05.07 Receive any Declarations of Interest from Members. None.
26.05.08 Consider and sign meeting minutes of Parish Council meeting on 28 May 2025. Councillor Sheldon proposed the minutes be accepted. This was seconded by Councillor Ives and agreed by all and signed by the Chair.
26.05.09 Review of Policies. The following polices were agreed with the proviso that the asset register be reviewed in depth in the near future. Action Parish Clerk.
9.1.1 Parish Council Asset Register
9.1.2 Standing Orders.
9.1.3 Financial Regulations.
9.1.4 It was agreed that no changes were required in the membership of the Lake Management Committee.
9.1.5 Risk register
9.1.6 Complaints Policy
9.2. The adoption of the following policy was agreed by all. Action Parish Clerk.
9.2.1 Equality and Diversity Policy
26.05.10 Review of Arrangements
The schedule of regular payments due in relation to a continuing contract or obligation was reviewed and agreed by all. Appendix A
26.05.11 Finance
11.1 The Annual Internal Audit Report 2025/26 was received and noted.
11.2 The Annual Governance Statement 2025/26 (Section 1) was considered, approved and signed by the Chair and Parish Clerk.
11.3 The accounts which had been certified by the Parish Clerk was presented, considered and approved, and the Accounting Statement for 2025/26 (Section 2) signed by the Chair and Parish Clerk.
11.4. The financial report for this financial year to date was noted and agreed by all. Appendix B
11.5. Items of income and expenditure were authorised and noted by all. Appendix C
11.6. The annual insurance premium of £2049.95 was noted.
26.05.12 Clerks Report. Appendix D
26.05.13 Planning
The following planning application decision was noted.
Application 26/0332/HOUS Rose Cottage 4A Main Street Thorpe on the Hill Lincoln – Approved.
26.05.14 Receive and consider correspondence received that has not been circulated to the wider Parish or is not on the agenda. None.
26.05.15 Portfolio Holders
5.1 Review. No changes proposed.
15.2 Updates. None given.
26.05.16 Future meeting dates
Parish Council Meetings
1 July 2026, 2 September 2026, 14 October 2026, 25 November 2026.
Lake Committee Meeting
21 October 2026
26.05.17 Meeting Concluded at 20:00. Cllr Lyons thanked everyone for their attendance and contributions.
Councillor Sheldon thanked Councillor Lyons for his tremendous commitment to the Parish Council which was echoed by all.
Appendix A
Schedule of Regular Payments
HMRC Tax/NI. Monthly
Anglian Water. Water rates. Monthly
BT Group. Broadband. Monthly
EDF Energy. Electricity usage in village hall. Monthly
Lincolnshire Pension Fund. Pension. Monthly
Lloyds Bank. Monthly charge. Monthly
Microsoft Software. Additional storage. Monthly
Caretaker. Salary. Monthly
Parish Clerk. Salary. Monthly
Litter picker. Salary. Monthly
Mr S North. Grass cutting/hedge trimming, bins emptied as scheduled
Unity Trust Bank. Service charge. Quarterly
List of regular contractors
Lindum Group Fire system
One Secure Security System
Wicksteed Ltd Playground inspection/maintenance
S North Grass cutting
Appendix B
Income Budget Actual
Precept 26,220.00 26,220.00
VAT Refund 1,500.00 0.00
Village hall 5,000.00 419.50
Lake 1,150.00 0.00
Allotments 200.00 120.00
Interest from Skipton BC 1,500.00 0.00
Interest from Unity Trust 500.00 0.00
Grants 1,500.00 0.00
Salaries 20,000.00 (1,846.96)
Insurance 2,100.0 0 0.00
Audit 1,000.00 0.00
Expenses, training 150.00 0.00
Subscriptions 400.00 (259.26)
Eric East Lake - repairs/maintenance 1,000.00 (100.00)
Repairs & maintenance of other assets 1,000.00 (130.64)
Village Hall site repairs/maintenance 8,000.00 (1,180.31)
Stationery/office running costs 250.0 (52.14)
Grants 3,670.00 (1,510.76)
Total Expenditure 37,570.00 (5,080.07)
Reserves
Campaigning/planning issues 4,000.00
Election 4,000.00
Purchase of additional/replacement play equipment 30,000.00
Provision of additional recreational equipment 30,000.00
General reserves 31,420.00
Balance Sheet
1.Balance Carried Forward 1,029.51
2.Precept 26,220.00
3. Other receipts 539.50
4. Staff costs (1,846.96)
6. Other Payments (3,233.11)
7. Carry Forward 22,708.94
Unity Bank Current Account 22,708.94
Unity Trust Instant Access 18106.92
Skipton BS 80284.22
Total 121,100.08
Appendix C
Expenditure to authorise
Date paid Payable Details of exp Total inc VAT
07.04.2026 BT Group Broadband -49.14
09.04.2026 Lloyds Corporate Credit Card Monthly fee, safety signs -33.64
15.04.2026 Mrs M N Owen Tennis key refund -10
15.04.2026 27th Lincoln Scout Group Grant payment -800
17.04.2026 EDF Energy Electricity -281.31
20.04.2026 Ms K Vickers Salary -1010.08
20.04.2026 Lindum Fire Fire equipment checks -66
20.04.2026 Tracy Jacklin Salary -139.81
20.04.2026 Taylor Tree Services Tree works -900
20.04.2026 LCC Pension Fund Pension -287.67
20.04.2026 Lindum Fire Fire alarm service -108
20.04.2026 Henry Window Cleaner Village Hall windows -15
20.04.2026 LALC Annual subscription -259.26
20.04.2026 Mr J Burden Salary -126.63
20.04.2026 HMRC Tax/National Insurance -195.26
20.04.2026 Keith Jackson Salary -87.51
20.04.2026 Thorpe on the Hill Playgroup Grant payment -710.76
Total -5080.07
Items of income to note
Date received Payable Details of income Total
01.04.2026 North Kesteven District Council Precept 26220
01.04.2026 Brown MJ Allotment rent 20
07.04.2026 Lyons N & S Allotment rent 40
07.04.2026 Lincoln Featherbenders Hall hire 87.5
07.04.2026 Lincoln Featherbenders Hall hire 50
07.04.2026 Umbrella's - inv 1072 Hall hire 28
08.04.2026 Mrs A R Peacock - inv 1079 Hall hire 60
08.04.2026 Peter Lansdowne - Gray Allotment rent 20
08.04.2026 B Bond - inv 1068 Hall hire 54
09.04.2026 Peace and Purpose Hall hire 40
09.04.2026 Hughes H A Allotment rent 20
13.04.2026 UDrive GB - inv 1068 Hall hire 45
15.04.2026 Benjamin Skipper Hall hire 40
20.04.2026 Barber CB Allotment rent 20
23.04.2026 Horry T A - 1055 Hall hire 15
Total 26759.5
Appendix D
Date raised Item Position Person/s responsible
July 2025 Bench on Clay Lane Councillor Sheldon has spoken to the landowner, and this is now in hand. Councillor Sheldon
July 2025 Bowls Club water tank The concrete base will be done this month, and the tank will be ordered. All
July 2025 Traffic calming As work has now officially begun, the contactor will be contacted for an update regarding the traffic calming measures. Action Parish Clerk. All
February 2026 Village Hall Village hall fees and general use to be reviewed.
Ongoing. Councillor’s Bramford, Ives and Koenen.
April 2026 Grants Policy Review. The working party have met and have some proposals to put to the Parish Council which will be on the next agenda. Councillor’s Lyons, Sheldon and Parish Clerk.
Please be advised that these are notes of the meeting taken by the Clerk and cannot in any way be regarded as official minutes of proceedings until approved and signed at the next Annual Parish Council meeting.