14th October 2026
Please be advised that these are notes of the meeting taken by the Parish Clerk and cannot in any way be regarded as official minutes of Council proceedings until approved and signed at the next meeting
Thorpe on the Hill Parish Council
Minutes of the meeting held on 14th October 2026 at 19:00 at The Oliver Roper Village Hall
26.10.01 Councillor Lyons welcomed everyone to the meeting and opened the floor to the public.
26.10.02 Public Time.
A member of the public asked if there was going to be a remembrance service at the war memorial this year and was advised that yes there was.
26.10.03 District and Lincolnshire County Council Updates
District Councillors Overton and Elliot advised that following the suspension of the Local Government Reorganisation for Greater Lincolnshire, the district council would be debating the financial implications at the upcoming full council meeting and in particular, asking what the 5 million pound that had been set aside for the project would be used for. Councillor Overton asked if Thorp on the Hill has any specific needs and was advised that traffic related issues are always at the forefront of issue in the parish and any funds allocated to alleviating these issues would be gratefully received.
26.10.04 Formal session commenced at 19:15
26.10.05 Parish Council. Members, present, apologies for absence, declarations of interest, declarations of gifts/hospitality, training.
1. Members: Councillors (Cllrs) Jason Bramford, Zoe Ives, Brian Kirk, Carl Koenen (Vice Chair), Nick Lyons (Chair), Neville Williams.
2. Present: Jason Bramford, Zoe Ives, Brian Kirk, Carl Koenen, Nick Lyons, Neville Williams.
3. Apologies: Apologies were received and accepted from Councillor Sheldon.
4. Declaration of interest: None.
5. Declaration of gifts and hospitality over £25: None
26.10.06
The minutes of the Parish Council meeting held on 2nd September 2026 were unanimously agreed as a true record by the members and signed by the Chair.
26.09.07 - Financial matters
7.1. The list of payments and income were authorised and noted. Appendix A
7.2. The financial report for the financial year to date was noted. Appendix B
7.3. The increase in the hourly rate of the parish clerk’s salary as set by the terms of the contact of employment which has been backdated to April 2026 was noted.
26.10.08. Planning Applications. The following decision was noted.
Application 26/0943/VARCON Garage at Brindley Close Thorpe on the Hill Lincoln Lincolnshire. Change of use from garage to dwelling (including retrospective change to original design). (to include a carport). Decision: Approved.
26.010.09. Village Hall. Scope for amendments to village hall conditions of hire and procedures.
It was unanimously agreed to accept the scope provided by Cllr Bramford and noted that there is a degree of urgency to the project, and the aim is to bring the proposals to the next meeting if possible. Action Cllr’s Bramford, Koenen and Parish Clerk.
26.010.10. Play Area
Cllr Lyons advised that the Parish Clerk had suggested upgrading some elements of the children’s play area and to seek grant funding. This was unanimously agreed. Action Parish Clerk.
26.10.11. View from the Hill. The following options were considered;
i. Cease production of the magazine, ideally temporarily, until a replacement can be found.
ii. Reduce the magazine to a simpler and much shorter "news-sheet" format, probably with minimum adverts.
iii. The Parish Council produce the magazine, ideally on a temporary basis.
The Parish Council felt that is would be a big loss to the community if the magazine did not continue and temporarily suspending it or reducing it could jeopardise its future and could lead to the permanent loss of the income stream from the business’ that advertise in it. Cllr Bramford advised that he believed he had the skills to take on the role on a temporary basis. The Parish Council thanked Cllr Bramford for stepping in and Cllr Lyons advised that he also would work alongside Cllr Bramford with the production. Action Cllrs Bramford and Lyons.
26.10.12. Armed Forces Covenant
Cllr Koenen advised that he had attended the briefing session for the Armed Forces Covenant and explained if the Parish Council agree to sign up to this, we will identify as Armed Forces friendly and this could encourage existing or former serving members of the armed forces seeking assistance and guidance through us but not provided by us. 2 representatives are required and Cllr Koenen is happy to be one of the representatives and agreed to seek a second volunteer from the community, preferably with an armed forces background. Once the second volunteer has been identified, the covenant will be signed . Action Cllr Koenen.
26.10.13. Discuss and review the Parish Clerk report on ongoing/outstanding actions. Appendix C
26.10.14. To receive and consider correspondence received that has not been circulated to the wider Parish or is not on the agenda.
The Parish Clerk advised that she had received an email from the community liaison officer for Balfour Beatty advising that they had produced some postcards for residents to pass on contact details should they have any issues or concerns during the construction of the relief road. These will be delivered with the next View from the Hill magazine.
26.10.15 To receive verbal updates from portfolio holders
Allotments – Cllr Lyons
Finance – Cllr Bramford
Lake Management Committee – Cllr’s Bramford, Lyons, Sheldon MBE
Oliver Roper playpark & tennis courts– Cllr Koenen
Planning – Cllrs Koenen, Lyons and Williams
Staffing Committee – Cllr’s Ives, Lyons and Sheldon MBE
Whisby Quarry Liaison meeting – Cllrs Lyons
Whisby Nature Park Steering Board – Cllr Sheldon MBE
Wildlife – Cllr Lyons
Village Hall – Cllrs Lyons and Ives
Cllr Lyons advised that the bowls club water tank has now been installed and is now fully operational. The cost of the full project is £2474.52 + VAT. The Parish Clerk was asked to contact the club and ask where the water meter is located. Action Parish Clerk.
26.10.16 Future meeting dates
Parish Council Meetings
25 November 2026.
6 January 2027, 17 February 2027, 31st March 2027, 19 May 2027, 7 July 2027,1 September 2027, 13 October 2027, 24 November 2027
Lake Committee Meeting.
21st October 2026
26.10.17 The meeting concluded at 20:15. Cllr Lyons thanked everyone for their attendance and contributions.
Appendix A
26.08.2026 Arbuthnot Latham Swing seat replacement -90.95
26.08.2026 Steve North Grass cutting/bowls club bins -685
31.08.2026 Unity Trust Bank Service charge -7
01.09.2026 Anglian Water Water rates -176.35
04.09.2026 Harvest Electrical Solar meters -232.31
07.09.2026 BT Group Broadband -53.94
09.09.2026 Lloyds Corporate Credit Card cleaning items -37.28
09.09.2026 Lloyds Corporate Credit Card Screws and pruning shears -18.86
09.09.2026 Lloyds Corporate Credit Card Hedge cutters -15.91
09.09.2026 Lloyds Corporate Credit Card Bowls club water tank fittings -30.79
09.09.2026 Lloyds Corporate Credit Card Bowls club water tank fittings -249.11
09.09.2026 Lloyds Corporate Credit Card Caretaker mobile top up -20
09.09.2026 Lloyds Corporate Credit Card Monthly fee -3
15.09.2026 PKF Littlejohn LLP External audit -252
15.09.2026 Henry Window Cleaner Village Hall windows -15
15.09.2026 Wicksteed Leisure Annual playground inspection -209.1
17.09.2026 EDF Energy Electricity -54.04
18.09.2026 Dave King Salary -260.38
18.09.2026 HMRC Income tax and national insurance -142.65
18.09.2026 Ms K Vickers Salary -1026.81
18.09.2026 Keith Jackson Salary -87.51
18.09.2026 LCC Pension Fund Pension -294.14
28.09.2026 Cloud Next Ltd Web hosting -59.98
28.09.2026 RC Wetherill Hedge cutting -50
30.09.2026 Unity Trust Bank Service charge -7
Total expenditure -4079.11
Income
25.08.2026 Kirsty Summers Tennis court key access 10
01.09.2026 B. Bond - 1101 Hall hire 32
04.09.2026 Mrs A R Peacock - 1102 Hall hire 60
09.09.2026 TOTH Bowls Club Annual licence fee 5
18.09.2026 Greensit Hall hire 60
21.09.2026 British Gas Feed in tariff 446.6
30.09.2026 Unity Trust Bank Service charge -7
06.10.2026 UdriveGB - 1106 Hall hire 54
06.10.2026 B Bond - 1107 Hall hire 16
06.10.2026 Mrs A R Peacock - 1110 Hall hire 60
06.10.2026 Peace and Purpose - 1109 Hall hire 24
Total income 760.60
Appendix B
Income Budget Actual
Precept 26,220.00 26,220.00
VAT Refund 1,500.00 0.00
Village hall 5,000.00 2,816.70
Lake 1,150.00 1,000.00
Allotments 200.00 260.00
Other income 1,500.00 1,024.61
Grants 1,500.00 0.00
Total 5,101.31
Expenditure Budget Actual
Salaries 20,000.00 (8,814.26)
Insurance 2,100.00 (2,049.95)
Audit 1,000.00 (252.00)
Expenses, training 150.00 (120.90)
Subscriptions 400.00 (389.24)
Eric East Lake - repairs/maintenance 1,000.00 (274.00)
Repairs & maintenance of other assets 1,000.00 (445.16)
ORPMR recreational site - repairs/maintenance 8,000.00 (7,712.01)
Stationery/office running costs 250.00 (330.94)
Grants 3,670.00 (2,870.76)
Total Expenditure 37,570.00 (23,259.22)
Campaigning/planning issues 4,000.00
Election 4,000.00
Purchase of additional/replacement play equipment 30,000.00
Provision of additional recreational equipment 30,000.00
General reserves 31,420.00
Balance Sheet
1.Balance Carried Forward 1,029.51
2.Precept 26,220.00
3. Other receipts 5,101.31
4. Staff costs (8,814.26)
6. Other Payments (14,444.96)
7. Carry Forward 9,091.60
Unity Bank Current Account 9,091.60
Unity Trust Instant Access 18284.38
Skipton BS 82008.58
Total 109,384.56
Appendix C
Date raised Item Position at last meeting Person/s responsible
July 2025 Traffic calming The work on the new relief road commenced in May2026 but the works will not affect Thorpe on the Hill until work commences on Pennels roundabout which is not due to start until early 2027. The parish clerk has signed up for updates on the progress on the project and will circulate any news relevant to Thorpe on the Hill. All
May 2026 Asset Register Review. At the Annual Parish Council Meeting it was agreed the asset register should be reviewed. All
July 2026 Review of caretaker salary To be deferred to the New Year. All
July 2026 Speed indicator post Following a request to have a new post installed on Lincoln Lane, Cllr’s Kirk and Lyons met with an officer from the Road Safety Partnership. The officer will submit his recommendations report shortly. Nothing has been agreed by theParish Council at this stage. All