Annual Parish Council Meeting May 2025
Thorpe on the Hill Parish Council
Annual Parish Council Meeting
28 May 2025 at 7:30pm
The Oliver Roper Village Hall
Dear Councillors
You are hereby summoned to a meeting of Thorpe on the Hill Parish Council details above.
Following the election of the Chairman & Vice Chairman there will be a public forum for 20 minutes where members of the public may ask questions or make short statements to the Council. There can be no participation in meetings once public time has ended. Members of the public raising issues or questions should be aware that only items on the meeting agenda can be debated or decided at the meeting, unless the Parish Clerk has delegated powers to deal with it as urgent, e.g. highway repairs. The Chair may decide to answer a question asked by a member of the public or call on a fellow Councillor to do so, or, direct that a written response be given.
A further period of time will be set aside to receive reports from the County & District Councillors.
Signed: Kerrie Vickers, Parish Clerk.
AGENDA
1. Welcome
2. To elect a Chairman and receive the Declaration of Acceptance of Office
3. To elect a Vice-Chairman and receive the Declaration of Acceptance of Office
4. Public Forum – members of the public may ask questions or make short statements to the Council.
5. Consider updates from District and County Councillor
6. Formal Session
7. Receive Apologies for Absence
8. Receive any Declarations of Interest from Members
9. To agree and sign the minutes of the Annual Parish Council Meeting held on 29 May 2024, available on
the Parish Council website Click here to view
8. Review of Policies
8.1 Parish Council Asset Register found here
8.3 To consider the adoption of the updated Standing Orders – previously circulated
8.4 To consider the adoption of the new Financial Regulations – previously circulated
8.5 To review the membership of the Lake Management Committee
9. Review of arrangements
9.1 To consider and approve the schedule of regular payments due in relation to a continuing contract or obligation. List previously circulated.
10. Finance
10.1 . To receive and note the Annual Internal Audit Report 2024/25
10.2 . To consider, approve and sign the Annual Governance Statement 2024/25 (Section 1).
10.3 . To certify the accounts before presenting, considering, approving, and signing the Accounting Statement for 2024/25 (Section 2).
10.4 . To consider the financial report for this financial year to date
10.5 .Discuss and authorise payments & note income received.
10.6 . To note the increase in the caretaker’s salary.
10.7 . To note the annual insurance premium of £1740.25
11. To discuss the Clerks report.
12. Planning. n/a
13. Tennis courts. To discuss requests to use of the courts from persons outside of Thorpe on the Hill.
14. Village Hall decoration. To discuss and agree the budget for the additional decoration for the hall. Details circulated.
15. Solar Farm. To receive an update.
16. Whisby Quarry Future Proposals. To discuss recent correspondence and site visit invitation.
17.Receive and consider correspondence received that has not been circulated to the wider Parish or is not on the agenda.
18. Portfolio holders
14.1 To review the portfolio holders
14.2 To receive any updates
• Lake Management Committee – Cllr’s, Bramford, Lyons, Sheldon
• Staffing Committee – Cllr’s Ives, Lyons and Sheldon MBE
• Whisby Quarry Liaison meeting – Cllrs Lyons
• Whisby Nature Park Steering Board – Cllr Sheldon MBE
• Allotments – Cllr Lyons
• Planning –Cllrs Lyons, Owen and Williams
• Finance – Cllr Bramford
• Tennis court – Cllr Bramford
• Oliver Roper playpark – Cllr Owen
• Wildlife – Cllr Lyons
• Oliver Roper Parish Meeting Room – Cllrs Ives, Lyons and Owen
19.Future meeting dates
Parish Council Meetings
9 July 2025, 3 September 2025, 15 October 2025, 3 December 2025
Lake Committee Meeting
29 October 2025