October 2025
Thorpe on the Hill Parish Council
Meeting Agenda
Dear Parish Councillor’s,
You are hereby summoned to a meeting of Thorpe on the Hill Parish Council to be held on Wednesday 22nd October 2025 at The Oliver Roper Village Hall at 7pm where the undermentioned business will be transacted.
There will be a 20-minute public forum at the start of the meeting followed by updates from our County and District Councilor’s. Your presence is required during this time.
Signed: K. Vickers, Parish Clerk.
1. Chair’s welcoming remarks and note to the public to remind them of the Standing Orders regarding public participation in meetings - Notably there can be no participation in meetings once public time has ended. Members of the public raising issues or questions should be aware that only items on the meeting agenda can be debated or decided at the meeting, unless the Parish Clerk has delegated powers to deal with it as urgent, e.g. highway repairs. The Chair may decide to answer a question asked by a member of the public or call on a fellow councillor to do so, or, direct that a written response be given.
2. Public time (20 mins) - members of the public may ask questions or make short statements to the Council.
3. To receive updates from District and County Councillors.
4. Formal Session
5. Apologies for absence and declarations of interest in accordance with the requirements of the Localism Act 2011 to include any declaration of gifts and hospitality over £25.
6. To consider if the minutes of the Parish Council meeting held 3rd September 2025 are a true reflection of events.
7. To consider whether the Parish Council will move any items on the agenda to the closed session in
accordance with the Public Bodies (Admission to Meetings) Act 1960 as per Standing Order 7h.
Should this resolution be passed the public and press will be required to leave the meeting at this stage.
8. Finance
i. Discuss and authorise payments & note income received.
ii. To consider the financial report for this financial year to date.
iii. To note the conclusion of the 2024/25 external audit available to view here
iv. To decide if the Parish Council should employ the services of LALC for the 2025/26 internal audit process.
9. Discuss, review and received an update on the Parish Clerk report on ongoing/outstanding actions.
10. Planning – to note the following planning decisions.
• Application 25/0562/FUL Garage Brindley Close Thorpe on The Hill Lincoln: Change of use from garage to dwelling (including retrospective change to original design). Approved.
• Application Reference: 25/0741/FUL. Proposal: Siting of 2 no. Air Source Heat Pumps and associated formation of 2.8m high fenced compound: Whisby Natural World Moor Lane Thorpe on The Hill. Approved.
11. Traffic Calming. To consider if temporary traffic calming features should be installed during the construction period of the new bypass with a view to considering if an application for a permanent fixture if successful.
12. Bowls Club Funding Request. To consider the request from the bowls club to apply for a grant for an irrigation system.
13. AGAR 2025/26 New Assertion 10 Criteria.
i. To consider the adoption of an IT Policy. Draft circulated to Parish Councillors prior to the meeting.
ii. To consider the purchase of a .gov.uk or .org.uk email address for the use of the Parish Clerk.
14. To consider a village hall booking request for permission to apply for a temporary event notice with the intention of selling alcohol.
15. Christmas. To discuss if the Parish Council should purchase additional Christmas décor for the outside of the village hall.
16. To receive and consider correspondence received that has not been circulated to the wider Parish or is not on the agenda.
17.To receive verbal updates from portfolio holders.
Portfolio holders
• Allotments – Cllr Lyons
• Finance – Cllr Bramford
• Lake Management Committee – Cllr’s Bramford, Lyons, Sheldon MBE
• Oliver Roper playpark & tennis courts– Cllr Owen
• Planning – Cllrs Koenen, Lyons and Williams
• Staffing Committee – Cllr’s Ives, Lyons and Sheldon MBE
• Whisby Quarry Liaison meeting – Cllrs Lyons
• Whisby Nature Park Steering Board – Cllr Sheldon MBE
• Wildlife – Cllr Lyons
• Village Hall – Cllrs Lyons, Ives and Owen
18. Future meeting dates
Parish Council Meetings
To consider the request from the Parish Clerk to amend the date of the next meeting.
3 December 2025.
14 January 2026, 25 February 2026, 8 April 2026, 20 May 2026, 1 July 2026, 2 September 2026, 14 October 2026, 25 November 2026
Lake Committee Meeting
29 October 2025