Annual Parish Council Meeting May 2025
Thorpe on the Hill Parish Council
Minutes of the Annual Parish Council Meeting held 28 May 2025 at The Oliver Roper Village Hall at 19:30
25.05.01 Welcome. Councillor Lyons welcomed everyone to the meeting.
25.05.02 Elect a Chairman and receive the Declaration of Acceptance of Office for the year 2025/26.
Nominations were called for. Councillor Koenen proposed Councillor Lyons which was seconded by Councillor Sheldon and agreed by all, and the declaration of office signed.
25.05.03 Elect a Vice Chairman for the year 2025/26.
Nominations were called for. Councillor Lyons proposed Councillor Bramford which was seconded by Councillor Williams and agreed by all.
25.05.04 Public Forum where Standing Orders were suspended commenced at 19:33.
A member of the public asked about the item on the agenda regarding the Whisby Steering Group. Cllr Lyons advised that we had been expecting an officer from NKDC to join us at the meeting, but as this hadn’t happened, no further information would be available at this meeting.
A member of the public wished to express they’re thanks to the Parish Councillors for their continuing support.
25.05.05. County and District Council Updates.
District Councillor Peter Overton handed out copies of his annual report which covered topics such as Waste Reform, Housing Development and the Greater Lincolnshire Devolution. A copy of the report can be received by emailing the Parish Clerk at tothparish@gmail.com
25.05.06 Formal Session Commenced. Standing Orders Reinstated at 19:52.
25.05.07 Apologies for Absence. Apologies were received and accepted from Councillor Bramford, Councillor Ives and Councillor Owen.
25.05.08 Receive any Declarations of Interest from Members. None
25.05.09 Consider and sign meeting minutes of Parish Council meeting on 29 May 2024. Agreed by all and signed by the Chair.
25.05.10 Review of Policies
10.1 Parish Council Asset Register found here – agreed.
10.3 It was agreed by all by a show of hands to adopt the updated Standing Orders. Action Parish Clerk
10.4 It was agreed by all by a show of hands to adopt the new Financial Regulations. Action Parish Clerk
10.5 It was agreed that no changes were required in the membership of the Lake Management Committee.
25.05.11 Review of Arrangements - The schedule of regular payments due in relation to a continuing contract or obligation was reviewed and agreed by all. Appendix A
25.05.12 Finance
12.1 The Annual Internal Audit Report 2024/25 which had been previously circulated was received and noted.
12.2 The Annual Governance Statement 2024/25 (Section 1) was considered, approved and signed by the Chair and Parish Clerk.
12.3 The accounts which had been certified by the Parish Clerk was presented, considered and approved, and the Accounting Statement for 2024/25 (Section 2) signed by the Chair and Parish Clerk and the date for the dates for the period for the exercise of the public rights agreed to commence Tuesday 3rd June 2025 and conclude Monday 14th July 2025.
12.4. The financial report for this financial year to date was noted and agreed by all. Appendix B
12.5. Items of income and expenditure were authorised and noted by all. Appendix C
12.6. The increase in the caretaker’s salary was noted and agreed by all.
12.7. To annual insurance premium of £1740.25 was noted.
25.05.13 Clerks Report. Appendix D
25.05.14 Planning – n/a
25.05.15 Tennis Courts
Requests are sometimes received from people wanting to use the tennis courts who do not live in the village. The subject was debated, and it was agreed that neighbouring residents should be given the opportunity to use the tennis court, and any future requests would be granted.
25.05.16 Village Hall Decoration.
Cllr Lyons had previously circulated his proposal to purchase 2 lockable display cabinets and an aerial map of the village with the project coming in at just under £1000. It was agreed to order the items. Action Parish Clerk/Cllr Lyons
25.05.17 Solar Farm Update
Cllr Lyons advised that as agreed at the last Parish Council meeting, on behalf of the Parish Council, he had pledged £1k to the Cliff Villages Solar Action Group towards engaging the services of a specialist planning consultant to help oppose the sub-station at Navenby. The TOTH local group of interested participants is due to meet again on 10th June to prepare themselves to respond to the formal planning application.
25.05.18 Whisby Quarry Future Proposals
Cllr Lyons advised that himself and Councillor Sheldon would be attending the upcoming site visit and will update the Parish Council accordingly.
He also advised that Tarmac are planning a series of communications in the View from the Hill magazine to update residents on their plans.
24.05.19 Receive and consider correspondence received that has not been circulated to the wider Parish or is not on the agenda. None
24.05.20 Portfolio Holders
20.1 Review.
1.1. It was agreed that the tennis courts should be amalgamated with the playpark under Cllr Owen.
1.2. It was agreed that Cllr Owens planning obligations would now be moved to Cllr Koenen.
20.2Updates
2.1. Staffing Committee. A new litter picker has been employed.
24.05.21 Future meeting dates
Parish Council Meetings
9 July 2025, 3 September 2025, 15 October 2025, 3 December 2025
Lake Committee Meeting
29 October 2025
24.05.22 Meeting Concluded at 20:34. Cllr Lyons thanked everyone for their attendance and contributions.
Cllr Sheldon thanked Cllr Lyons for stepping up part way through the last year into the role of Chair and for doing such an excellent job. This was echoed by all.
Appendix A
Schedule of Regular Payments
HMRC Tax/NI. Monthly
Anglian Water. Water rates. Monthly
BT Group. Broadband. Monthly
EDF Energy. Electricity usage in village hall. Monthly
Lincolnshire Pension Fund. Pension. Monthly
Lloyds Bank. Monthly charge. Monthly
Microsoft Software. Additional storage. Monthly
Caretaker. Salary. Monthly
Parish Clerk. Salary. Monthly
Litter picker. Salary. Monthly
Mr S North. Grass cutting/hedge trimming, bins emptied as scheduled
Unity Trust Bank. Service charge. Quarterly
List of regular contractors
Lindum Group Fire system
One Secure Security System
Wicksteed Ltd Playground inspection/maintenance
S North Grass cutting
For appendix B, C and D, please see PDF version of the minutes or contact the clerk for an alternative option.
Please be advised that these are notes of the meeting taken by the Clerk and cannot in any way be regarded as official minutes of proceedings until approved and signed at the next Annual Parish meeting.