September 2025
Thorpe on the Hill Parish Council
Minutes of the meeting held 03rd September 2025 at 19:00 at The Oliver Roper Village Hall
25.09.01 Councillor (Cllr) Bramford welcomed everyone to the meeting and opened up the floor to the public.
25.09.02 Public Time
2 members of the public in attendance.
A query regarding the criteria for grant funding following a recent request was raised. This item will be on the next Parish Council agenda.
25.09.03 District/County Council Updates
County Councillor Woodruff advised about the change to the signage at the bus stop and added that he has requested a bus stop flag. PC Coaches have been asked to change their marketing materials.
The Relief Road project is pressing on and expected to break ground in February 2026. He added that many Councillors, himself included had raised questions and concerns over additional costs, specifically the installation of a bat tunnel/bridge at a cost on £4.5m and Anglian Water doubling their requirements from £3.5-6.5m.
It will all be dual carriageway and will complete an entire ring road around the city. Department For Transport and National Highways will not entertain or consider any amendments to the original western bypass at this stage.
The project is a very positive step for Lincoln and the County; its economic benefit is extremely high at 4:1 and is expected to bring in £800m for the local economy.
Councillor Woodruff advised that residents are able to submit queries and concerns online and 2 public consultation days were being planned.
Ahead of the upcoming traffic calming meeting, Cllr Woodruff requested new surveys to be undertaken, and the compliance found to be very good.
The results will be sent on ahead of the meeting.
The annual volunteer scheme running in conjunction with LCC major operators, Balfor, WSP and Colas is a scheme where each councillor can nominate 1 project within the division to provide volunteers and free labour on projects such as gardens, cleaning and painting play equipment etc.
The Parish Council suggested that the Parish Council submit a request for the village gates to be cleaned and painted.
District Councillor Peter Overton advised that the District Council were busy working on the Devolution and Local Government Reorganisation project.
25.09.04 Formal Session Commenced at 19:55
25.09.05 Parish Council – Members, present, apologies for absence, declarations of interest, declarations of gifts/hospitality, training.
1. Membership: Councillors (Cllrs) Jason Bramford (Vice Chair), Zoe Ives, Carl Koenen, Nick Lyons (Chair), Charlotte Owen, Bob Sheldon MBE, Neville Williams.
2. Present: Councillors (Cllrs) Jason Bramford (Vice Chair), Zoe Ives, Carl Koenen, Bob Sheldon MBE.
3. Apologies: Apologies were received from Cllr Lyons and Cllr Owen. The apologies were accepted by the Parish Council.
4. Declaration of interest: None
5. Declaration of gifts and hospitality over £25: None
25.09.06 - The minutes of the Parish Council meeting held 9th July 2025 were unanimously agreed as a true record by the members by a show of hands and signed by the Chair.
25.09.07- To consider whether the Council will move any items on the agenda to the closed session in accordance with the Public Bodies (Admission to Meetings) Act 1960 as per Standing Order 7h.
No items proposed.
25.09.08 Financial matters
i. The list of payments and income were authorised and noted. Appendix A
ii. The financial report for the financial year to date was noted with no queries. Appendix B
iii. The increase in the clerk’s salary was noted
iv. The increase in the employer pension contributions was noted.
v. The internal audit report for quarter 1 was noted.
25.09.09. Discuss and review the Parish Clerk report on ongoing/outstanding actions. Appendix C
25.09.10 Planning Applications – n/a
25.09.11 Village Hall
It was unanimously agreed to delegate the task for the printing and framing of village images to be displayed in the village hall to the Chair and Clerk and a budget set of £500. Action Cllr Lyons/Parish Clerk
25.09.12 To receive and consider correspondence received that has not been circulated to the wider Parish or is not on the agenda.
None
25.09.13 Verbal updates from portfolio holders .
- Allotments – Cllr Lyons
- Finance – Cllr Bramford -
- Lake Management Committee – Cllr’s Bramford, Lyons, Sheldon MBE – The fishing club have withdrawn their request for disabled access.
- Oliver Roper playpark & tennis courts– Cllr Owen
- Planning – Cllrs Koenen, Lyons and Williams
- Staffing Committee – Cllr’s Ives, Lyons and Sheldon MBE
- Whisby Quarry Liaison meeting – Cllrs Lyons
- Whisby Nature Park Steering Board – Cllr Sheldon MBE
- Wildlife – Cllr Lyons
- Village Hall – Cllrs Lyons, Ives and Owen
25.09.14 Future meeting dates
Parish Council Meetings
22 October 2025, 3 December 2025.
Lake Committee Meeting
29 October 2025
Appendix A, B and C can be viewed on the PDF version or in an alternate format by contacting the clerk at clerk@thorpeonthehillparishcouncil.gov.uk
Please be advised that these are notes of the meeting taken by the Parish Clerk and cannot in any way be regarded as official minutes of Council proceedings until approved and signed at the next meeting.