2026 Agendas

Thorpe on the Hill Parish Council

Meeting Agenda

Dear Parish Councillor’s,                           

You are hereby summoned to a meeting of Thorpe on the Hill Parish Council to be held on Wednesday 25th February 2026 at The Oliver Roper Village Hall at 7pm where the undermentioned business will be transacted.

There will be a 20-minute public forum at the start of the meeting followed by updates from our County and District Councilor’s.  Your presence is required during this time.

Signed: K. Vickers, Parish Clerk.       18.02.2026

1. Chair’s welcoming remarks and note to the public to remind them of the Standing Orders regarding public participation in meetings - Notably there can be no participation in meetings once public time has ended. Members of the public raising issues or questions should be aware that only items on the meeting agenda can be debated or decided at the meeting, unless the Parish Clerk has delegated powers to deal with it as urgent, e.g. highway repairs. The Chair may decide to answer a question asked by a member of the public or call on a fellow councillor to do so, or, direct that a written response be given.

2. Public time (20 mins) - members of the public may ask questions or make short statements to the Council.

3. To receive updates from District and County Councillors.

4. Formal Session

5. Apologies for absence and declarations of interest in accordance with the requirements of the Localism Act 2011 to include any declaration of gifts and hospitality over £25.

6. To consider if the minutes of the Parish Council meeting held 25th January 2026 are a true reflection of events.                                                                                 

 7.  To consider whether the Parish Council will move any items on the agenda to the closed session in  

        accordance with the Public Bodies (Admission to Meetings) Act 1960 as per Standing Order 7h.

        Should this resolution be passed the public and press will be required to leave the meeting at this stage.

8. Finance

        i.  Discuss and authorise payments & note income received. Appendix A.                                                                   

         ii. To consider the financial report for this financial year to date. Appendix B.                                                          

  9.   Discuss, review and received an update on the Parish Clerk report on ongoing/outstanding actions.   Appendix C                                                 

10. Planning.  To discuss the following applications

         i. Application 26/0101/FUL Mark Phillips Motorcycle Clothing Newark Road Aubourn Lincoln

        ii. Application 26/0102/ADV Mark Phillips Motorcycle Clothing Newark Road Aubourn Lincoln

11. Caretaker Job Specification.  To approve the amended job specification.

12. To approve the Health and Safety Policy.

13. Lincoln & Witham Valley Landscape Recovery Project

 To review, consider and approve ongoing support for the project.

 (Note: there will be a presentation by Alex Olivant who will be available to answer questions).

14. Village Hall.

       i. To discuss the current fee’s and decide if any increases should be considered.

       ii.  To discuss the general upkeep of the facilities.

15. Speed indicator devices. To discuss requests for the current devices to be relocated.

16.  To receive and consider correspondence received that has not been circulated to the wider Parish or is not on   the agenda.

17.To receive verbal updates from portfolio holders.

      To decide if Councillor Koenen should take over the Oliver Roper play park and tennis courts portfolio.

Portfolio holders

• Allotments - Cllr Lyons
• Finance – Cllr Bramford
• Lake Management Committee – Cllr’s Bramford, Lyons, Sheldon MBE
• Oliver Roper playpark & tennis courts– Cllr Owen
• Planning – Cllrs Koenen, Lyons and Williams
• Staffing Committee – Cllr’s Ives, Lyons and Sheldon MBE
• Whisby Quarry Liaison meeting – Cllrs Lyons
• Whisby Nature Park Steering Board – Cllr Sheldon MBE
• Wildlife – Cllr Lyons
• Village Hall – Cllrs Lyons, Ives and Owen

19. Future meeting dates

Parish Council Meetings                                                                                              

8 April 2026, 20 May 2026, 1 July 2026, 2 September 2026, 14 October 2026, 25 November 2026

Lake Committee Meeting

1 April 2026
Appendix A

Items of expenditure to authorise and income to note.

Appendix B

Appendix C

All other actions from Parish Council Meetings are either completed or itemised above