14th May 2026 Annual Parish Council Meeting
Thorpe on the Hill Parish Council Annual Parish Council Meeting
Thursday May 14th, 2026, at 7:00pm at The Oliver Roper Village Hall
Dear Councillors
You are hereby summoned to a meeting of Thorpe on the Hill Parish Council details above.
Following the election of the Chairman & Vice Chairman there will be a public forum for 20 minutes where members of the public may ask questions or make short statements to the Council. There can be no participation in meetings once public time has ended. Members of the public raising issues or questions should be aware that only items on the meeting agenda can be debated or decided at the meeting, unless the Parish Clerk has delegated powers to deal with it as urgent, e.g. highway repairs. The Chair may decide to answer a question asked by a member of the public or call on a fellow Councillor to do so, or, direct that a written response be given.
A further period of time will be set aside to receive reports from the County & District Councillors.
Signed: Kerrie Vickers, Parish Clerk. 28/04/2026
Agenda
Welcome
1. To elect a Chairman and receive the Declaration of Acceptance of Office
2. To elect a Vice-Chairman.
3. Public Forum – members of the public may ask questions or make short statements to the Council.
4. Consider updates from District and County Councillor
5. Formal Session
6. Receive Apologies for Absence
7. Receive any Declarations of Interest from Members
8. To agree and sign the minutes of the Annual Parish Council Meeting held on 28 May 2025.
9. Policies
9.1 To review the following policies
9.1.1 Parish Council Asset Register
9.1.2 Standing Orders
9.1.3 Financial Regulations
9.1.4 Membership of the Lake Management Committee
9.1.5 Risk Register
9.1.6 Complaints Policy
9.2 To consider the adoption of the following policy
9.2.1 Equality and Diversity Policy
10. Review of arrangements
10.1 To consider and approve the schedule of regular payments due in relation to a continuing contract or obligation.
10.2. To review the bank mandate.
11. Finance
11.1. To receive and note the Annual Internal Audit Report 2025/26
11.2. To consider, approve and sign the Annual Governance Statement 2025/26 (Section 1).
11.3. To certify the accounts before presenting, considering, approving, and signing the Accounting Statement for 2025/26 (Section 2).
11.4. To consider the financial report for this financial year to date Appendix A
11.5. To authorise payments & note income received. Appendix B
12. To discuss the Clerks report. Appendix C
13. Planning. To note the following decisions.
13.1. Application 26/0332/HOUS Rose Cottage 4A Main Street Thorpe on the Hill Lincoln – Approved.
14.Receive and consider correspondence received that has not been circulated to the wider Parish or is not on the agenda.
15. Portfolio holders
15.1 To review the portfolio holders
15.2 To receive any updates
• Lake Management Committee – Cllr’s, Bramford, Lyons, Sheldon
• Staffing Committee – Cllr’s Ives, Lyons and Sheldon MBE
• Whisby Quarry Liaison meeting – Cllrs Lyons
• Whisby Nature Park Steering Board – Cllr Sheldon MBE
• Allotments – Cllr Lyons
• Planning –Cllrs Koenen, Lyons and Williams
• Finance – Cllr Bramford
• Oliver Roper play area / tennis courts – Cllr Koenen
• Wildlife – Cllr Lyons
• Oliver Roper Village Hall – Cllrs Ives, Lyons and Owen
16.Future 2026 meeting dates
1 July 2026, 2 September 2026, 14 October 2026, 25 November 2026
Appendix A Financial Report Year to Date
Income
Precept 26,220.00
VAT Refund .00 0.00
Village hall 419.50
Lake 0.00
Allotments 120.00
Grants 0.00
Expenditure
Salaries (1,846.96)
Insurance 0.00
Audit 0.00
Expenses, training 0.00
Subscriptions (259.26)
Eric East Lake - repairs/maintenance (100.00)
Repairs & maintenance of other assets (130.64)
ORPMR recreational site - repairs/maintenance (1,180.31)
Stationery/office running costs (52.14)
Grants (1,510.76)
Total Expenditure (5,080.07)
Reserves
Campaigning/planning issues 4,000.00
Election 4,000.00
Purchase of additional/replacement play equipment 30,000.00
Provision of additional recreational equipment 30,000.00
General reserves 31,420.00
Balance Sheet
1.Balance Carried Forward 1,029.51
2.Precept 26,220.00
3. Other receipts 539.50
4. Staff costs (1,846.96)
6. Other Payments (3,233.11)
7. Carry Forward 22,708.94
Unity Bank Current Account 22,708.94
Unity Trust Instant Access 18106.92
Skipton BS 80284.22
Total 121,100.08
Appendix B
Expenditure to authorise
07.04.2026 BT Group Broadband -49.14
09.04.2026 Lloyds Corporate Credit Card Monthly fee, safety signs -33.64
15.04.2026 Mrs M N Owen Tennis key refund -10
15.04.2026 27th Lincoln Scout Group Grant payment -800
17.04.2026 EDF Energy Electricity -281.31
20.04.2026 Ms K Vickers Salary -1010.08
20.04.2026 Lindum Fire Fire equipment checks -66
20.04.2026 Tracy Jacklin Salary -139.81
20.04.2026 Taylor Tree Services Tree works -900
20.04.2026 LCC Pension Fund Pension -287.67
20.04.2026 Lindum Fire Fire alarm service -108
20.04.2026 Henry Window Cleaner Village Hall windows -15
20.04.2026 LALC Annual subscription -259.26
20.04.2026 Mr J Burden Salary -126.63
20.04.2026 HMRC Tax/National Insurance -195.26
20.04.2026 Keith Jackson Salary -87.51
20.04.2026 Thorpe on the Hill Playgroup Grant payment -710.76
Total expenditure -5080.07
Items of income to note
01.04.2026 North Kesteven District Council Precept 26220
01.04.2026 Brown MJ Allotment rent 20
07.04.2026 Lyons N & S Allotment rent 40
07.04.2026 Lincoln Featherbenders Hall hire 87.5
07.04.2026 Lincoln Featherbenders Hall hire 50
07.04.2026 Umbrella's - inv 1072 Hall hire 28
08.04.2026 Mrs A R Peacock - inv 1079 Hall hire 60
08.04.2026 Peter Lansdowne - Gray Allotment rent 20
08.04.2026 B Bond - inv 1068 Hall hire 54
09.04.2026 Peace and Purpose Hall hire 40
09.04.2026 Hughes H A Allotment rent 20
13.04.2026 UDrive GB - inv 1068 Hall hire 45
15.04.2026 Benjamin Skipper Hall hire 40
20.04.2026 Barber CB Allotment rent 20
23.04.2026 Horry T A - 1055 Hall hire 15
Total income26759.5
Appendix C
Date raised. Item Position. Person/s responsible.
July 2025 Bench on Clay Lane Councillor Sheldon has identified the landowner and will put a request forward to them when the opportunity arises. Councillor Sheldon
July 2025 Bowls Club water tank The old tank has been removed and the contractor booked to install a concrete base. Once this is complete, the tank will be ordered. All
July 2025 Traffic calming Work on the A46 relief road is due to commence in early May 2026 however work to Pennels roundabout is not due to commence until early 2027.
The project managers have agreed to notify the Parish Council when traffic calming proposals updates are available. All
February 2026 Village Hall Village hall fees and general use to be reviewed.
Ongoing. Councillor’s Bramford, Ives and Koenen.
April 2026 Grants Policy Review. Councillor’s Lyons, Sheldon and Parish Clerk.