14th October 2026
Thorpe on the Hill Parish Council Meeting Agenda
Dear Parish Councillor’s,
You are hereby summoned to a meeting of Thorpe on the Hill Parish Council to be held on Wednesday 14th October 2026 at The Oliver Roper Village Hall at 7pm where the undermentioned business will be transacted.
There will be a 20-minute public forum at the start of the meeting followed by updates from our County and District Councilor’s. Your presence is required during this time.
Signed: K. Vickers, Parish Clerk. 07.10.2026.
1.Chair’s welcoming remarks and note to the public to remind them of the Standing Orders regarding public participation in meetings - Notably there can be no participation in meetings once public time has ended. Members of the public raising issues or questions should be aware that only items on the meeting agenda can be debated or decided at the meeting, unless the Parish Clerk has delegated powers to deal with it as urgent, e.g. highway repairs. The Chair may decide to answer a question asked by a member of the public or call on a fellow councillor to do so, or, direct that a written response be given.
2. Public time (20 mins) - members of the public may ask questions or make short statements to the Council.
3. To receive updates from District and County Councillors.
4. Formal Session
5. Apologies for absence and declarations of interest in accordance with the requirements of the Localism Act 2011 to include any declaration of gifts and hospitality over £25.
6. To consider if the minutes of the Parish Council meeting held 2nd September 2026 are a true reflection of events.
7. Finance
i. Discuss and authorise payments & note income received. Appendix A.
ii. To consider the financial report for the financial year 2026/27. Appendix B.
iii. To note the receipt of the External Auditor’s Report and Certificate 2025/26. Available to view on the
website.
iv. To note the increase in the hourly rate of the parish clerk’s salary as set by the terms of the contact of employment which has been backdated to April 2026.
8. Planning. To note the following decision.
Application 26/0943/VARCON Garage at Brindley Close Thorpe on the Hill Lincoln Lincolnshire.Change of use from garage to dwelling (including retrospective change to original design). (to include a carport).Decision: Approved.
9. Village Hall . To receive and discuss the scope for amendments to the village hall conditions of hire. Scope document circulated prior to meeting.
10. Playground. To consider if the Parish Council should pursue a grant opportunity and renew some of the playgroup equipment and associated surfacing.
11. View from the Hill Magazine. The resident who undertook the desktop publishing work for the VFTH recently gave notice and has produced their final edition. A replacement has not been found. The Editor and Treasurer remain in post. The Parish Council will now consider the following options;
i. Cease production of the magazine, ideally temporarily, until a replacement can be found.
ii. Reduce the magazine to a simpler and much shorter "news-sheet" format, probably with minimum adverts
iii. The Parish Council produce the magazine, ideally on a temporary basis.
12. Armed Forces Covenant. To receive an update from Councillor Koenen and decide if the Parish Council should sign up.
13. Discuss, review and received an update on the Parish Clerk report on ongoing/outstanding actions. Appendix D.
14. To receive and consider correspondence received that has not been circulated to the wider Parish or is not on the agenda.
15.To receive verbal updates.
Portfolio holders
- Allotments – Cllr Lyons
- Finance – Cllr Bramford
- Lake Management Committee – Cllr’s Bramford, Lyons, Sheldon MBE
- Oliver Roper playpark & tennis courts– Cllr Koenen
- Planning – Cllrs Koenen, Lyons and Williams
- Staffing Committee – Cllr’s Ives, Lyons and Sheldon MBE
- Whisby Quarry Liaison meeting – Cllrs Lyons
- Whisby Nature Park Steering Board – Cllr Sheldon MBE
- Wildlife – Cllr Lyons
- Village Hall – Cllrs Lyons and Ives
16. Future meeting dates in 2026
Parish Council Meetings
25 November 2026
Lake Committee Meeting
21st October 2026
Appendix A
Items of expenditure to authorise and income to note.
26.08.2026 Arbuthnot Latham Swing seat replacement -90.95
26.08.2026 Steve North Grass cutting/bowls club bins -685
31.08.2026 Unity Trust Bank Service charge -7
01.09.2026 Anglian Water Water rates -176.35
04.09.2026 Harvest Electrical Solar meters -232.31
07.09.2026 BT Group Broadband -53.94
09.09.2026 Lloyds Corporate Credit Card cleaning items -37.28
09.09.2026 Lloyds Corporate Credit Card Screws and pruning shears -18.86
09.09.2026 Lloyds Corporate Credit Card Hedge cutters -15.91
09.09.2026 Lloyds Corporate Credit Card Bowls club water tank fittings -30.79
09.09.2026 Lloyds Corporate Credit Card Bowls club water tank fittings -249.11
09.09.2026 Lloyds Corporate Credit Card Caretaker mobile top up -20
09.09.2026 Lloyds Corporate Credit Card Monthly fee -3
15.09.2026 PKF Littlejohn LLP External audit -252
15.09.2026 Henry Window Cleaner Village Hall windows -15
15.09.2026 Wicksteed Leisure Annual playground inspection -209.1
17.09.2026 EDF Energy Electricity -54.04
18.09.2026 Dave King Salary -260.38
18.09.2026 HMRC Income tax and national insurance -142.65
18.09.2026 Ms K Vickers Salary -1026.81
18.09.2026 Keith Jackson Salary -87.51
18.09.2026 LCC Pension Fund Pension -294.14
28.09.2026 Cloud Next Ltd Web hosting -59.98
28.09.2026 RC Wetherill Hedge cutting -50
30.09.2026 Unity Trust Bank Service charge -7
Total expenditure -4079.11
25.08.2026 Kirsty Summers Tennis court key access 10
01.09.2026 B. Bond - 1101 Hall hire 32
04.09.2026 Mrs A R Peacock - 1102 Hall hire 60
09.09.2026 TOTH Bowls Club Annual licence fee 5
18.09.2026 Greensit Hall hire 60
21.09.2026 British Gas Feed in tariff 446.6
06.10.2026 UdriveGB - 1106 Hall hire 54
06.10.2026 B Bond - 1107 Hall hire 16
06.10.2026 Mrs A R Peacock - 1110 Hall hire 60
06.10.2026 Peace and Purpose - 1109 Hall hire 24
Total income 767.60
Appendix B
Income Budget Actual
Precept 26,220.00 26,220.00
VAT Refund 1,500.00 0.00
Village hall 5,000.00 2,816.70
Lake 1,150.00 1,000.00
Allotments 200.00 260.00
Other income 1,500.00 1,024.61
Grants 1,500.00 0.00
Salaries 20,000.00 (8,814.26)
Insurance 2,100.00 (2,049.95)
Audit 1,000.00 (252.00)
Expenses, training 150.00 (120.90)
Subscriptions 400.00 (389.24)
Eric East Lake - repairs/maintenance 1,000.00 (274.00)
Repairs & maintenance of other assets 1,000.00 (445.16)
ORPMR recreational site - repairs/maintenance 8,000.00 (7,712.01)
Stationery/office running costs 250.00 (330.94)
Grants 3,670.00 (2,870.76)
Total Expenditure 37,570.00 (23,259.22)
Campaigning/planning issues 4,000.00
Election 4,000.00
Purchase of additional/replacement play equipment 30,000.00
Provision of additional recreational equipment 30,000.00
General reserves 31,420.00
Balance Sheet
1.Balance Carried Forward 1,029.51
2.Precept 26,220.00
3. Other receipts 5,101.31
4. Staff costs (8,814.26)
6. Other Payments (14,444.96)
7. Carry Forward 9,091.60
Unity Bank Current Account 9,091.60
Unity Trust Instant Access 18284.38
Skipton BS 82008.58
Total 109,384.56