2026 Agendas

Dear Parish Councillor’s,                           

You are hereby summoned to a meeting of Thorpe on the Hill Parish Council to be held on Wednesday 8th April 2026 at The Oliver Roper Village Hall at 7pm where the undermentioned business will be transacted.

There will be a 20-minute public forum at the start of the meeting followed by updates from our County and District Councilor’s.  Your presence is required during this time.

Signed: K. Vickers, Parish Clerk.

1. Chair’s welcoming remarks and note to the public to remind them of the Standing Orders regarding public participation in meetings - Notably there can be no participation in meetings once public time has ended. Members of the public raising issues or questions should be aware that only items on the meeting agenda can be debated or decided at the meeting, unless the Parish Clerk has delegated powers to deal with it as urgent, e.g. highway repairs. The Chair may decide to answer a question asked by a member of the public or call on a fellow councillor to do so, or, direct that a written response be given.

2. Public time (20 mins) - members of the public may ask questions or make short statements to the Council.

3. To receive updates from District and County Councillors.

4. Formal Session

5. Apologies for absence and declarations of interest in accordance with the requirements of the Localism Act 2011 to include any declaration of gifts and hospitality over £25.

6. To consider if the minutes of the Parish Council meeting held 25th February 2026 are a true reflection of events.                                                                              

7. Finance

  i.  Discuss and authorise payments & note income received. Appendix A.                                                                   

  ii. To consider the financial report for the financial year 2025/26. Appendix B.                                                          

  8. Discuss, review and received an update on the Parish Clerk report on ongoing/outstanding actions.   Appendix C                                                  

  9.Planning.  N/A.

10. To consider the adoption of the following policies

i. Equality and Diversity Policy

ii. Grievance Policy

11. Grants Policy. To discuss making amendments to the current Grant Policy.

       i. Should the View from the Hill magazine be funded by the Parish Council and not subject to a grant application.

       ii. Should there be a cap to the amount of funding available.

       iii. Should any other criteria be added or amended

12. To consider the request from Lincolnshire County Council’s Emergency Planning Team to use the village hall as a

rest centre in the event of an emergency.

13.  To receive and consider correspondence received that has not been circulated to the wider Parish or is not on   the agenda.

14.To receive verbal updates from portfolio holders.

     Portfolio holders

• Allotments – Cllr Lyons
• Finance – Cllr Bramford
• Lake Management Committee – Cllr’s Bramford, Lyons, Sheldon MBE
• Oliver Roper playpark & tennis courts– Cllr Koenen
• Planning – Cllrs Koenen, Lyons and Williams
• Staffing Committee – Cllr’s Ives, Lyons and Sheldon MBE
• Whisby Quarry Liaison meeting – Cllrs Lyons
• Whisby Nature Park Steering Board – Cllr Sheldon MBE
• Wildlife – Cllr Lyons
• Village Hall – Cllrs Lyons, Ives and Owen

16. Future meeting dates

Parish Council Meetings                                                                                              

13 May 2026, 1 July 2026, 2 September 2026, 14 October 2026, 25 November 2026

Lake Committee Meeting

21st October 2026

Appendix A

Items of expenditure to authorise and income to note.

Appendix B

Appendix C

All other actions from Parish Council Meetings are either completed or itemised above