1st July 2026
Dear Parish Councillor’s,
You are hereby summoned to a meeting of Thorpe on the Hill Parish Council to be held on Wednesday 1st July 2026 at The Oliver Roper Village Hall at 7pm where the undermentioned business will be transacted.
There will be a 20-minute public forum at the start of the meeting followed by updates from our County and District Councilor’s. Your presence is required during this time. Signed: K. Vickers, Parish Clerk. 26.06.2026.
1. Chair’s welcoming remarks and note to the public to remind them of the Standing Orders regarding public participation in meetings - Notably there can be no participation in meetings once public time has ended. Members of the public raising issues or questions should be aware that only items on the meeting agenda can be debated or decided at the meeting, unless the Parish Clerk has delegated powers to deal with it as urgent, e.g. highway repairs. The Chair may decide to answer a question asked by a member of the public or call on a fellow councillor to do so, or, direct that a written response be given.
2. Public time (20 mins) - members of the public may ask questions or make short statements to the Council.
3. To receive updates from District and County Councillors.
4. Formal Session
5. Apologies for absence and declarations of interest in accordance with the requirements of the Localism Act 2011 to include any declaration of gifts and hospitality over £25.
6. Co-option of Parish Councillor. To consider the application for co-option of a parish councillor.
7. To consider if the minutes of the Parish Council meeting held 8th April 2026 are a true reflection of events.
8. Finance
i. Discuss and authorise payments & note income received. Appendix A.
ii. To consider the financial report for the financial year 2026/27. Appendix B.
9. Planning. No items at time of agenda distribution.
10. Policies
10.1. Grants Policy.
Proposals. For the following changes to the Grants Policy to take effect from 01/04/27:
1. The grants budget should be covered by the precept rather than reserves. This may require increases to the precept to cover this expenditure.
2. VFTH magazine will be moved under the financial control of the PC and will no longer form part of the grant’s regime. The Clerk will handle payments to suppliers like the printer and produce invoices for advertisers. The production of the magazine will remain with volunteers who will also liaise with advertisers to agree content, layout and timing etc.
3. The annual grants budget will be set at £2000 maximum, and a revised set of guidelines will be applied where preference will be given to applications:
i. from organisations that infrequently apply e.g., previous grant allocations in the last 5 years will be considered.
ii. where there is element of match funding, i.e., a matched contribution from the organisation.
iii. which provide the maximum benefit to the village as a whole.
4. Annual grant applications which lead to the total budget exceeding £2000 will only be considered under demonstrably exceptional circumstances.
10.2. Lake Management Committee Policy Review. To consider the amendments as circulated prior to the meeting.
10.3. GDPR Compliance. To complete the checklist to confirm compliance.
11. Use of Village Amenities. Please see attached financial breakdown Appendix (D)
Background. When looking at expenditure and income it has become apparent that there is no clear balance between the costs and income from the variety of users for village amenities. The anomalies, particularly in terms of amounts of money different users pay does not stand the test of being fair and reasonable.
Based upon an evaluation of contributions the following changes are proposed to take effect from 01/04/27, or in the case of annual agreements, at the next annual review.
Proposals
1. The Bowls club license fee will increase to £150 p.a., and in addition they will pay for the water used to irrigate the green.
2. Umbrellas Charity will be exempt from charges for use of the village hall for the monthly Community Café whilst it remains free entry for all.
3. Other users with a charitable purpose may be eligible for a review on a case-by-case basis, providing they can demonstrate a benefit to the wider village community.
12. To consider the request from a mobile cheesemonger and baker to sell their goods from the village hall grounds on a Sunday on a fortnightly basis.
13. Bench at the end of Sempers Close.
14. Caretaker salary review.
15. Discuss, review and received an update on the Parish Clerk report on ongoing/outstanding actions. Appendix D.
16. To receive and consider correspondence received that has not been circulated to the wider Parish or is not on the agenda.
17.To receive verbal updates from portfolio holders.
Portfolio holders
• Allotments – Cllr Lyons
• Finance – Cllr Bramford
• Lake Management Committee – Cllr’s Bramford, Lyons, Sheldon MBE
• Oliver Roper playpark & tennis courts– Cllr Koenen
• Planning – Cllrs Koenen, Lyons and Williams
• Staffing Committee – Cllr’s Ives, Lyons and Sheldon MBE
• Whisby Quarry Liaison meeting – Cllrs Lyons
• Whisby Nature Park Steering Board – Cllr Sheldon MBE
• Wildlife – Cllr Lyons
• Village Hall – Cllrs Lyons and Ives
18. Future meeting dates
Parish Council Meetings 2 September 2026, 14 October 2026, 25 November 2026
Lake Committee Meeting 21st October 2026
Appendix A
Items of expenditure to authorise and income to note.
Date Payer/Payee Details Amount
30.04.2026 Unity Trust Bank Service charge -7
08.04.2026 BT Group Broadband -53.94
11.05.2026 Lloyds Corporate Credit Card Mobile top up, Microsoft annual fee, antivirus, Microsoft additional space monthly fee -152.98
20.05.2026 EDF Energy Electricity -178.96
20.05.2026 Secure One Intruder sensors upgrade -130.99
20.05.2026 Henry Window Cleaner Village Hall windows -15
20.05.2026 LCC Pension Fund Pension -274.12
20.05.2026 Keith Jackson Salary -87.51
20.05.2026 Zurich Town and Parish Insurance premium -2049.95
20.05.2026 Ms K Vickers Salary -972.82
20.05.2026 HMRC Income tax and national insurance -140.59
29.05.2026 Ms K Vickers cleaning items -13.71
29.05.2026 Harvest Electrical Outside light replacement + rewire to emergency lights -183.89
29.05.2026 MEC Recycling wood chippings for track at lake -174
31.05.2026 Unity Trust Bank Service charge -7
01.06.2026 Anglian Water Water rates -218.19
08.06.2026 BT Group Broadband -53.94
09.06.2026 Lloyds Corporate Credit Card Microsoft subscription -3
09.06.2026 Tanks for Everything Water tank for bowls club -960
09.06.2026 View from the Hill Magazine Grant payment -860
15.06.2026 St Michael's Primary School Grant payment -500
15.06.2026 Henry Window Cleaner Village Hall windows -15
15.06.2026 Thornton Landscaping Concrete pad for bowls club tank -970
17.06.2026 EDF Energy Electricity -102.88
19.06.2026 HMRC Income tax and national insurance -148.42
19.06.2026 LCC Pension Fund Pension -278.24
19.06.2026 Keith Jackson Salary -87.51
19.06.2026 Ms K Vickers Salary -985.51
Total expenditure -9625.15
28.04.2026 Peace and Purpose - inv 1080 Hall hire 16
28.04.2026 Mrs A R Peacock - inv 1079 Hall hire 60
08.05.2026 Ashaye AO Hall hire 90
11.05.2026 Deborah & David Hunter Allotment rent 40
11.05.2026 B Bond - inv 1078 Hall hire 16
14.05.2026 Lincoln Featherbenders Annual licence fee 1000
15.05.2026 Richard Fryer Allotment rent 40
26.05.2026 K Cluett Hall hire 45
03.06.2026 Hopma Allotment rent 20
04.06.2026 27th Lincoln Scout Group - 1071 Hall hire 180
04.06.2026 27th Lincoln Scout Group - 1087 Hall hire 24
04.06.2026 K Everatt Allotment rent 40
04.06.2026 Peace and Purpose - 1084 Hall hire 24
08.06.2026 Mrs A R Peacock - 1086 Hall hire 60
08.06.2026 Paul East - 1088 Hall hire 80
15.06.2026 B.Bond - Inv 1085 Hall hire 32
16.06.2026 Hopkinson - tennis Tennis court key access 10
19.06.2026 Ofgem Feed in tariff 211.98
22.06.2026 Benjamin KW - tennis Tennis court key access 10
Total income 1998.98
Appendix B
Income
Precept 26,220.00
VAT Refund 0.00
Village hall 1,278.48
Lake 1,000.00
Allotments 260.00
Interest from Skipton BC 0.00
Interest from Unity Trust 0.00
Grants 0.00
2,538.48
Expenditure - Budget v actual. Figures in brackets = acutal spend
Salaries 20,000.00 (4,821.68)
Insurance 2,100.00 (2,049.95)
Audit 1,000.00 0.00
Expenses, training 150.00 0.00
Subscriptions 400.00 (389.24)
Eric East Lake - repairs/maintenance 1,000.00 (274.00)
Repairs & maintenance of other assets 1,000.00 (130.64)
ORPMR recreational site - repairs/maintenance 8,000.00 (4,042.87)
Stationery/office running costs 250.00 (126.08)
Grants 3,670.00 (2,870.76)
Total Expenditure 37,570.00 (14,705.22)
Reserves
Campaigning/planning issues 4,000.00
Election 4,000.00
Purchase of additional/replacement play equipment 30,000.00
Provision of additional recreational equipment 30,000.00
General reserves 31,420.00
Total 99,420.00
Balance Sheet
1.Balance Carried Forward 1,029.51
2.Precept 26,220.00
3. Other receipts 2,538.48
4. Staff costs (4,821.68)
6. Other Payments (9,883.54)
7. Carry Forward 15,082.77
Unity Bank Current Account 15,082.77
Unity Trust Instant Access 18106.92
Skipton BS 80284.22
Total 113,473.91
Appendix C - Clerks Report
Date raised Item Position at last meeting Person/s responsible
July 2025 Bowls Club water tank The concrete base will be done this month, and the tank will be ordered. All
July 2025 Traffic calming As work has now officially begun, the contactor will be contacted for an update regarding the traffic calming measures. Action Parish Clerk. All
February 2026 Village Hall Village hall fees and general use to be reviewed. Ongoing. Councillor’s Bramford, Ives and Koenen.
April 2026 Grants Policy Review. The working party have met and have some proposals to put to the Parish Council which will be on the next agenda. Councillor’s Lyons, Sheldon and Parish Clerk.
May 2026 Asset Register Review. At the Annual Parish Council Meeting it was agreed the asset register should be reviewed. All
All other actions from Parish Council Meetings are either completed or itemised above
Appendix D - Analysis of village amenites by user groups
