December 2023
Thorpe on the Hill Parish Council
Meeting Agenda
Dear Parish Councillors
You are hereby summoned to a meeting of Thorpe on the Hill Parish Council to be held on Wednesday 06 December 2023 at The Oliver Roper Meeting Room at 7pm where the undermentioned business will be transacted.
There will be a 20 minute public forum at the start of the meeting followed by updates from our County and District Councillors. Your presence is required during this time.
Signed: K. Vickers, Parish Clerk. 01.12.2023.
1. Chair’s welcoming remarks and note to the public to remind them of the Standing Orders regarding public participation in meetings - Notably there can be no participation in meetings once public time has ended. Members of the public raising issues or questions should be aware that only items on the meeting agenda can be debated or decided at the meeting, unless the Parish Clerk has delegated powers to deal with it as urgent, e.g. highway repairs. The Chair may decide to answer a question asked by a member of the public or call on a fellow councillor to do so, or, direct that a written response be given.
2. Public time (20 mins) - members of the public may ask questions or make short statements to the Council.
3. To receive updates from District and County Councillors.
4. Formal Session
5. Apologies for absence and declarations of interest in accordance with the requirements of the Localism Act 2011 to include any declaration of gifts and hospitality over £25.
6. To consider and sign the meeting minutes of the Parish Council meeting held on 18 October 2023 available to view here, and the Extraordinary meeting held 15 November 2023 available to view here, as a true reflection of the meetings.
6. To consider whether the Parish Council will move any items on the agenda to the closed session in
accordance with the Public Bodies (Admission to Meetings) Act 1960 as per Standing Order 7h.
Should this resolution be passed the public and press will be required to leave the meeting at this stage.
7. Discuss and authorise payments & note income received.
8. Consider the financial report for this financial year to date
9. Discuss and review Parish Clerk report.
10. To consider increasing the payment allowance of the Unity Trust (Lloyds) corporate bank card to £1500 in line with the recent amendment of Financial Standing Order 4.1.
11. To consider opening an additional savings account to enable some funds to be transferred from Skipton Building Society.
12. To consider the adoption of the Bowling Club Pavilion Risk Assessment. Details circulated to Parish Councillors prior to the meeting.
13. To consider the adoption of the Bowls Club Risk Assessment. Details circulated to Parish Councillors prior to the meeting.
14. To consider agreeing the Bowls Club licence. Details circulated to Parish Councillors prior to the meeting.
15. To consider the adoption of the Parish Council Risk Register. Details circulated to Parish Councillors prior to the meeting.
16. To discuss the hire charges for 2024/25 for The Oliver Roper Parish Meeting Room.
17. To consider the grant funding applications for the financial year 2024/25 from the following.
Thorpe on the Hill Playgroup – grant request £563.96 wooden building blocks, weighing scales, buckets, and dancing ribbon. Price includes VAT which is recoverable by the Parish Council.
St Michael and All Angels Church – grant request £800 for maintenance of Church yard including tree and grass cutting services.
View from the Hill – grant request £820 for the continued production of the parish magazine.
St Michael’s Church of England School – grant request £239.98 to purchase a garden gate and 2 wooden benches for school garden.
Full application details circulated to Parish Councillors prior to the meeting.
18. Note the following planning applications. Application 23/1211/FUL Railway Inn Station Road Thorpe on The Hill Lincoln. No comments submitted.
19. To receive and consider correspondence received that has not been circulated to the wider Parish or is not on the agenda.
Comments received regarding results of Archer Report traffic survey.
Thank you from Mrs Brindley.
20. To receive verbal updates from portfolio holders.
Future meeting dates
Parish Council Meetings
17 January 2024, 6 March 2024, 17 April 2024, 29 May 2024,
10 July 2024, 4 September 2024, 16 October 2024, 4 December 2024
Lake Committee Meeting
20 March 2024
Portfolio holders
• Lake Management Committee – Cllr’s, Bindley, Bramford, Lyons, Sheldon
• Staffing Committee – Cllr’s Ives, Lyons and Sheldon MBE
• Whisby Quarry Liaison meeting – Cllrs Lyons and vacancy
• Whisby Nature Park Steering Board – Cllr Sheldon MBE
• Allotments – Cllr Lyons
• Planning – Cllrs Bindley, Lyons and Williams
• Finance – Cllr Bramford
• Tennis court – Cllr Bramford
• Oliver Roper playpark – Cllr Owen
• Wildlife – Cllr Lyons
• Oliver Roper Parish Meeting Room – Cllrs Bindley, Lyons and Owen