Thorpe on the Hill Parish Council

Wednesday 25 January 2023 at 7pm

Oliver Roper Parish Meeting Room

Dear Cllrs                   

You are hereby summoned to a meeting of Thorpe on the Hill Parish Council details above. If you require a paper copy of this agenda or supporting documents please let me know at least 2 days before the start of the meeting. Signed: Kerrie Vickers, Parish Clerk        

 Parish Council Meeting Agenda

1.Chair’s welcoming remarks and note to public to remind them of the Standing Orders regarding public participation in meetings  - Notably there can be no participation in meetings once public time has ended. Members of the public raising issues or questions should be aware that only items on the meeting agenda can be debated or decided at the meeting, unless the Parish Clerk has delegated powers to deal with it as urgent, e.g. highway repairs. The Chair may decide to answer a question asked by a member of the public or call on a fellow councillor to do so, or, direct that a written response be given.

2. Public time (20 mins) - members of the public may ask questions or make short statements to the Council.

3. Apologies for absence and declarations of interest in accordance with the requirements of the Localism Act 2011 to include any declaration of gifts and hospitality over £25 and note training courses

4. Consider updates from District and County Councillors

5. Consider and sign meeting minutes of Parish Council meeting on 07 December 2022, available on the Parish Council website Click here to view

6. To discuss the North Hykeham Relief Road

7. To discuss and consider the transfer of Parish Council funds from Skipton Building Society to Unity Trust Bank to enable the payment of the previously agreed purchases of playground equipment and new village notice board.

8. To discuss and consider adding additional Parish Councillors to act as trustees of Skipton Building Society and parish clerk as administrator.

9. To agree new broadband provider for Oliver Roper Parish Meeting Room.  Contract ends February 2023 and increases from £21.00 to £49.80. BT Business Broadband (no phone) - £9.95 set up - £19.95 + vat per month for 24 month contract

BT Business Essential package (includes phone line) - £19.95 set up fee - £24.95 +vat per month for 24 month contract

Sky For Business (includes phone line) - £12 set up – £24.95 + vat for 12 months then rises with rate of inflation – 36 month contract

10. Consider the financial report for this financial year to date. Appendix A

11. Discuss and authorise payments & note income received. Appendix B

12. Discuss and agree budget and precept for financial year 2023/2024. Appendix C

13. Discuss and review Parish Clerk report. Appendix D

14. Note the following planning applications :

22/0651/HOUS El Mas 10 Fosse Lane Thorpe On The Hill Lincoln – Approved

22/1695/TPO 33 Station Road Thorpe On The Hill Lincoln Lincolnshire LN6 9BS - Approved

15. Receive and consider correspondence received that has not been circulated to the wider Parish or is not on the agenda

16. Receive verbal updates from portfolio holders

17. To consider appointments to the following

• Lake Management Committee Parishioner seat – 1 vacancy
• Staffing committee – 1 vacancy
• Oliver Roper Play Park – to consider replacing Cllr Bramford

18. Closed session

Future meeting dates

Parish Council Meetings

2023 – 8 Mar, 19 April , 17 May

Parish Meeting - 8 March 2023

Annual Meeting of the Parish Council – 17 May

Grant applications - Oct 31closing date for receipt of grant applications

Portfolio holders

• Staffing Committee – Vacancy, Sheldon MBE and Bindley
• Whisby Quarry Liaison meeting – Cllrs Lyons and vacancy
• Whisby Nature Park Steering Board – Cllr Sheldon MBE
• Allotments – Cllr Lyons
• Planning – Cllrs Lyons, Bindley and Williams
• Finance – Cllr Bramford
• Tennis court – Cllr Bramford
• Oliver Roper playpark – Cllr Bamford
• Wildlife – Cllr Lyons
• Oliver Roper Parish Meeting Room – Cllrs Bamford and Bindley (Shared)

Appendix A Finance Report

Appendix B Expenditure to authorise/income to note

Appendix C Draft Budget 2023/24

Appendix D Parish Clerk report outstanding/ongoing Parish Council decisions

All other actions from parish meetings are either completed or itemised above

Appendix E

Thorpe on the Hill Parish Council

Oliver Roper Parish Meeting Room - Extension Feasibility Study

Report 12/01/22

1. Executive Summary

The Parish Council (PC) has completed the feasibility study and a range of designs

options, with associated costs, have been developed (See Appendix 1). These

options would cost between £185K and £370K and could increase the seating

capacity from the current 50 up to a theoretical 120. Budget quotes were obtained to

provide an indicative guide to enable the project to be evaluated. Clearly, these

estimates could be subject to inflationary increases.

The project was envisaged as a way to utilise the financial reserves currently held by

the PC in way that benefits village residents. The original objective was to increase

capacity from 50 seated to 75 – 80 seated, and as a consequence the PC expected

the project to be cheaper and more affordable than the latest estimates.

It is worth noting that all the proposals include a relocated entrance to the site, so

that access is gained from Lincoln Lane directly into the car park at the rear of hall.

This scheme allows the extension to occupy the area at the front of the current hall

which is little used. This revised entrance proposal was given an “in principle” green

light by NK planning authorities.

2. Conclusion

The PC believes that Feasibility Study confirms that an extension to the ORPMR is

feasible. However, the PC considers that the options developed to date do not

represent best value for money and may produce a hall that it larger than necessary.

The PC is also concerned that these budget estimates are likely to increase and that

a more modest extension would be worth evaluating

3. Proposal - Next Steps

The PC propose to re-look at a more modest extension, with an associated

refurbishment. It is proposed to set up a small working group of interested Cllrs who

will re-examine options.

The team will look to work with a more modest budget, of say circa £120K, and try to

develop proposals by working with a range of smaller, trusted, local builders. The

group would aim to complete this work by Spring 2023 and present its findings and

recommendations.

In addition, the PC has explored converting the current tennis court into a Multi-Use-

Gym-Area (MUGA) to provide a wider range of sports facilities in the village. Outline

indicative costs for this proposal were obtained from an established local supplier

and these ranged from £35K to £52K depending upon the specification and scope of

supply. This proposal will also be examined as an addition to the potential extension,

although it stands alone as a proposal.

N. Lyons

Appendix F

Option 1 – Primary Care Supplies

Rescue SAM AED Defibrillator Packages (primarycaresupplies.co.uk)

£830 + vat (this includes the purchase of paediatric pads)

Rescue SAM Fully-Automatic AED Defibrillator

Replacement pads – Adult  £65.00 + vat.  Child  £85.00 + vat

Replacement battery £205 + vat

The defibrillator main unit is covered with an 8-year warranty as standard. The lithium-ion disposable battery, once inserted into the machine has an operational life of 4 years unless used. The battery can provide up to 200 shocks or 4 hours of continuous use. The battery has a 4-year limited warranty. Shock pads have a warranty up to their expiration date. All other accessories are covered for 1 year.

Option 2  - British Heart Foundation

iPAD SP1 Fully Automatic Defibrillator with FREE Carry Case – Pads are suitable for adults and children

Buy the iPAD SP1 Fully Automatic Defibrillator from the BHF   Available fully or semi automatic

Semi automatic defibrillators will tell the rescuer to press a button to deliver a shock, if needed, and when prompted. Fully automatics, automate this process and will deliver the shock automatically if needed, it will tell the rescuer a shock is about to be delivered, so that they can make sure they aren’t touching the patient

£975.00 + vat

Replacement pads – £57.00 + vat

Battery, up to 5 years life, 4-year warranty

                                                     Replacement battery - £198.00 + vat

Option 3 – British Heart Foundation

Mediana HeartOn A16 Semi Automatic Defibrillator – suitable for adults and children

Mediana HeartOn A16 Semi Automatic Defibrillator (bhf.org.uk)

£1,095.00 + vat

Replacement pads £49.99 +vat

 Replacement battery £275.00 + v

Battery, up to 5 years life, 4-year warranty