2023 Agendas

Thorpe on the Hill Parish Council

Wednesday 5 July 2023 at 7pm at the

Oliver Roper Parish Meeting Room

Dear Cllrs                         

You are hereby summoned to a meeting of Thorpe on the Hill Parish Council details above. If you require a paper copy of this agenda or supporting documents please let me know at least 2 days before the start of the meeting. Signed: K. Vickers, Parish Clerk.          

 Parish Council Meeting Agenda

1. Chair’s welcoming remarks and note to public to remind them of the Standing Orders regarding public participation in meetings  - Notably there can be no participation in meetings once public time has ended. Members of the public raising issues or questions should be aware that only items on the meeting agenda can be debated or decided at the meeting, unless the Parish Clerk has delegated powers to deal with it as urgent, e.g. highway repairs. The Chair may decide to answer a question asked by a member of the public or call on a fellow councillor to do so, or, direct that a written response be given.

2. Public time (20 mins) - members of the public may ask questions or make short statements to the Council.

3. Apologies for absence and declarations of interest in accordance with the requirements of the Localism Act 2011 to include any declaration of gifts and hospitality over £25 and note training courses;  Councillor Bindley is to attend a LALC training session entitled Chair’s Workshop on 13th July 2023.

4. Consider updates from District and County Councillors

5. Consider and sign meeting minutes of Parish Council meeting on 19 May 2023 available on the Parish Council website Click here to view.                                                                                                                              

6. Discuss and authorise payments & note income received. Appendix A

7. Consider the financial report for this financial year to date. Appendix B

8.Discuss and review Parish Clerk report. Appendix C

9. Discussion of parishioner use of Mr Chapple’s paddock for parishioner recreation. Appendix D

  Decision on whether to proceed, and nomination of two councillors to work with Mr Chapple. 

10. Report back on consultation on the ORPMR extension and a MUGA, and recommended decisions.

i. Discussion on the consultation results. Appendix E

ii. Decision on whether to adopt the working groups recommendation that the Parish Council engage with an architect to seek planning permission (if needed) for a simplified project and to create working drawing on which hard quotes can be provided.

iii. Decision on whether to accept the recommendation that the MUGA project be put on hold until such time as the situation in respect of the potential resources for sports provision in TOTH becomes clearer.

11. Fosse Energy Scoping Consultation

Initial reactions of Parish Councillors to the Scoping Document.  Discussion of how the Parish Council should respond to the consultation, which has a cut-off date of 18th July.  Attendance at the meeting being held in Witham St Hugh’s on 11th July, which is open to al Parish Councillors and residents in the affected area.

12. Note the following planning applications. None.

 13. Receive and consider correspondence received that has not been circulated to the wider Parish or is not on the agenda.

14. Receive verbal updates from portfolio holders

15. To consider appointments to the following

      Lake Management Committee Parishioner seat. 1 vacancy

      Councillor Bramford has agreed to fill the vacant Parish Councillor seat on the Lake Committee.  To be confirmed at the meeting

16. Closed session

Future meeting dates

Parish Council Meetings

2023 –6 September, 18 October, 6 December.

Lake Committee Meeting

2023 – 19 July

Portfolio holders

• Staffing Committee – Cllr’s Ives, Sheldon MBE and Lyons
• Whisby Quarry Liaison meeting – Cllrs Lyons and vacancy
• Whisby Nature Park Steering Board – Cllr Sheldon MBE
• Allotments – Cllr Lyons
• Planning – Cllrs Lyons, Bindley and Williams
• Finance – Cllr Bramford
• Tennis court – Cllr Bramford
• Oliver Roper playpark – Cllr Owen
• Wildlife – Cllr Lyons
• Oliver Roper Parish Meeting Room – Cllrs Lyons, Bindley and Owen

Appendix A  - Finance Report

Expenditure to authorise/income to note

Appendix C

Parish Clerk report outstanding/ongoing Parish Council decisions

All other actions from Parish Council Meetings are either completed or itemised above