October 2023
Thorpe on the Hill Parish Council
Meeting Agenda
Dear Parish Councillors
You are hereby summoned to a meeting of Thorpe on the Hill Parish Council to be held on Wednesday 18 October 2023 at The Oliver Roper Meeting Room at 7pm where the undermentioned business will be transacted.
There will be a 20 minute public forum at the start of the meeting followed by updates from our County and District Councillors. Your presence is required during this time.
Signed: K. Vickers, Parish Clerk.
1. Chair’s welcoming remarks and note to public to remind them of the Standing Orders regarding public participation in meetings - Notably there can be no participation in meetings once public time has ended. Members of the public raising issues or questions should be aware that only items on the meeting agenda can be debated or decided at the meeting, unless the Parish Clerk has delegated powers to deal with it as urgent, e.g. highway repairs. The Chair may decide to answer a question asked by a member of the public or call on a fellow councillor to do so, or, direct that a written response be given.
2. Public time (20 mins) - members of the public may ask questions or make short statements to the Council.
3. To receive updates from District and County Councillors.
4. Apologies for absence and declarations of interest in accordance with the requirements of the Localism Act 2011 to include any declaration of gifts and hospitality over £25 and note training courses;
Procurement – Parish Clerk £30.00.
5. To consider and sign the meeting minutes of the Parish Council meeting held on 6 September 2023 as a true reflection of the meeting. Available on the Parish Council website. Click here to view.
6. To consider whether the Parish Council will move any items on the agenda to the closed session in
accordance with the Public Bodies (Admission to Meetings) Act 1960 as per Standing Order 7h.
Should this resolution be passed the public and press will be required to leave the meeting at this stage.
7 Discuss and authorise payments & note income received. Appendix A
8. Consider the financial report for this financial year to date Appendix B
9. Discuss and review Parish Clerk report. Appendix C
10. To consider if a member of the Wildlife Group has approval to write to Eagle and Swinethorpe and Doddington and Whisby Parish Councils to explain our Wildlife Friendly Community status and invite them to become similarly involved.
11. Fosse Green Energy Update. To approve the Parish Council response to the Fosse Green Energy Non-Statutory Consultation. Appendix D
12. To consider forming an allotment working party to include users of the allotments.
13. To consider request from the Scout Groups to amend the current hall access system.
14. Staffing matters.
To consider amending the clerk’s contract to include the requirement to grant overtime when necessary.
To consider moving the clerk up to the next salary point following recent appraisal.
To consider the pay increase for the litter picking operative following recent appraisal.
15. Note the following planning applications. N/A
16. To receive and consider correspondence received that has not been circulated to the wider Parish or is not on the agenda.
i. An email has been received from a resident regarding the traffic issues when walking to and from the school.
17. To receive verbal updates from portfolio holders
Future meeting dates
Parish Council Meetings Lake Committee Meeting
6 December 2023, TBC
17 January 2024, 6 March 2024, 17 April 2024, 29 May 2024,
10 July 2024, 4 September 2024, 16 October 2024, 4 December 2024
Portfolio holders
• Lake Management Committee – Cllr’s, Bindley, Bramford, Lyons, Sheldon
• Staffing Committee – Cllr’s Ives, Lyons and Sheldon MBE
• Whisby Quarry Liaison meeting – Cllrs Lyons and vacancy
• Whisby Nature Park Steering Board – Cllr Sheldon MBE
• Allotments – Cllr Lyons
• Planning – Cllrs Bindley, Lyons and Williams
• Finance – Cllr Bramford
• Tennis court – Cllr Bramford
• Oliver Roper playpark – Cllr Owen
• Wildlife – Cllr Lyons
• Oliver Roper Parish Meeting Room – Cllrs Bindley, Lyons and Owen
Appendix A, B, C can be viewed on the PDF version or in an alternate format by contacting the clerk at clerk@thorpeonthehillparishcouncil.gov.uk