September 2023
Thorpe on the Hill Parish Council
Meeting Agenda
Dear Parish Councillors
You are hereby summoned to a meeting of Thorpe on the Hill Parish Council to be held on Wednesday 6 September at The Oliver Roper Meeting Room at 7pm where the undermentioned business will be transacted.
There will be a 20 minute public forum at the start of the meeting followed by updates from our County and District Councillors. Your presence is required during this time.
Signed: K. Vickers, Parish Clerk.
1. Chair’s welcoming remarks and note to public to remind them of the Standing Orders regarding public participation in meetings - Notably there can be no participation in meetings once public time has ended. Members of the public raising issues or questions should be aware that only items on the meeting agenda can be debated or decided at the meeting, unless the Parish Clerk has delegated powers to deal with it as urgent, e.g. highway repairs. The Chair may decide to answer a question asked by a member of the public or call on a fellow councillor to do so, or, direct that a written response be given.
2. Public time (20 mins) - members of the public may ask questions or make short statements to the Council.
3. To receive updates from District and County Councillors
4. Apologies for absence and declarations of interest in accordance with the requirements of the Localism Act 2011 to include any declaration of gifts and hospitality over £25 and note training courses;
5. Consider and sign meeting minutes of Parish Council meeting on 5 July 2023 available on the Parish Council website. Click here to view.
6.To consider whether the Council will move any items on the agenda to the closed session in accordance with the Public Bodies (Admission to Meetings) Act 1960 as per Standing Order 7h. Should this resolution be passed the public and press will be required to leave the meeting at this stage.
7. Discuss and authorise payments & note income received. Appendix A
8.Consider the financial report for this financial year to date Appendix B
9. Discuss and review Parish Clerk report. Appendix C
10.To discuss the adoption of the Scheme of Delegation Policy. Policy previously circulated to Parish Council.
11. To discuss the adoption of amendment to Standing Order number 9 Committees to add to point b wording in bold text.
b. The Council will set the terms of reference for the committee, and the committee will report to the Council as determined by the terms of reference and the Scheme of Delegation Policy.
12. To discuss the adoption of amendment to Financial Standing Order 4. Budgetary Control and Authority to Spend point 4.1 as per wording in bold text.
from
4.1. Expenditure on revenue items may be authorised up to the amounts included for that class of expenditure in the approved budget. This authority is to be determined by:
the council for all items over £1500;or
the Parish Clerk, in conjunction with Chair of Council or Chair of the appropriate committee, for any items below £500
to
4.1. Expenditure on revenue items may be authorised up to the amounts included for that class of expenditure in the approved budget. This authority is to be determined by:
the council for all items over £1500;or
the Parish Clerk, in conjunction with Chair of Council or Chair of the appropriate committee, for any items up to £1500.
13. Oliver Roper Parish Meeting Room Improvements. To receive an update and approve next steps. Appendix D
14. Witham Food, Farming and Nature Network. To consider supporting the Landscape Recovery Project. Report previously circulated to the Parish Council.
15.Playing field. To receive an update.
16. Bowls Club. To determine if the club should have a lease or licence with the Parish Council. Appendix E
17. Note the following planning applications. N/A
18. To receive and consider correspondence received that has not been circulated to the wider Parish or is not on the agenda.
i. Parish Council fence adjacent to 2 Westfield Lane – to discuss granting permission to seek quotes for replacement. Report previously circulated to Parish Council.
19. To receive verbal updates from portfolio holders
20.To discuss awarding Freeperson of Thorpe on the Hill award.
21. Closed session. To discuss any items which have been determined to be of a confidential/sensitive nature as per agenda item 6.
Future meeting dates
Parish Council Meetings Lake Committee Meeting
18 October 2023, 6 December 2023 11 October 2023
Portfolio holders
- Lake Management Committee – Cllr’s, Bindley, Bramford, Lyons, Sheldon
- Staffing Committee – Cllr’s Ives, Lyons and Sheldon MBE
- Whisby Quarry Liaison meeting – Cllrs Lyons and vacancy
- Whisby Nature Park Steering Board – Cllr Sheldon MBE
- Allotments – Cllr Lyons
- Planning – Cllrs Bindley, Lyons and Williams
- Finance – Cllr Bramford
- Tennis court – Cllr Bramford
- Oliver Roper playpark – Cllr Owen
- Wildlife – Cllr Lyons
- Oliver Roper Parish Meeting Room – Cllrs Bindley, Lyons and Owen
Appendix A, B, C D and E can be viewed on the PDF version or in an alternate format by contacting the clerk at clerk@thorpeonthehillparishcouncil.gov.uk